We all love Asana, and the tool is growing really fast. They have an exciting roadmap, delivering often, but some features or use cases might be put aside for a while.
As an Asana user, champion or consultant, it becomes harder to follow those small “but”. For example, a portfolio can hold 500 projects BUT above 250 the Workload feature is disabled.
Let’s all work together and build a collaborative list of BUTs and for each one, let’s try to link to the existing forum post where we can all upvote.
Word of warning: it might be hard to tell apart a simply missing feature from a BUT. A BUT is something that did not follow an early feature release, an expected fast follow that is a bit slow to rollout, or things that never got implemented at all but make a feature feel partially implemented.
To add to the list, just comment on the post!
T1. Portfolio-Workload
B1.1
Portfolios supports 1500 projects BUT Workload gets disabled about 250
B1.2 Portfolios supports nesting BUT Workload and Timeline are disabled as soon as nesting a portfolio
T2. Templates
B2.1 Templates V2 are replacing V1 BUT a few project related feature not possible anymore
B2.2 A project could be based on a template BUT changes in the template don’t re-apply to existing projects
B2.3 A template allows to define due dates relative to project start or due date BUT those tasks are never updated if the project dates change.
B2.4 A template allows to define due dates relative to project start or due date BUT a task converted to a project using a template in a rule will use the trigger date.
B2.5 A template allows for variable assignees BUT if a task is turned into a project using a template in rules, you don’t have the opportunity to choose the roles.
B2.6 A project has Saved Views but a template can’t define them.
B2.7 A project has a “Hide” button to define fields displayed but a template doesn’t have it.
B2.8 Custom fields can be pre-filled in project templates BUT not Date fields.
T3. Rules
B3.1
Tasks have start and due date BUT rules can’t use the start date (specifically “Due date approaching”)
B3.2
Rules have names BUT the name does not show up in the sidenav
B3.3 Tasks can have tags BUT rules can’t use those tags
B3.4 In the rule editor, a subtask can be multi-homed into a project BUT it won’t show this project custom fields.
B3.5
A rule can trigger for “Task marked complete” BUT not for tasks marked incomplete.
B3.6 Rule actions can be added via App Components BUT not triggers (events and webhooks could be used instead) by @lpb
T4. Status updates
B4.1 Status update can include charts BUT they don’t show up in emails
T5. Subtasks
B5.1 Subtasks seem to be part of a project BUT don’t count in Workload
B5.2 Subtasks seem to be part of a project BUT don’t show up on Calendar
B5.3
Subtasks seem to be part of a project BUT don’t show up on Timeline
B5.4
Subtasks seem to be part of a project BUT project does not show up in My Tasks
B5.5
List view supports subtasks BUT subtask drop-downs disappear when list is sorted or filtered.
T6. Projects
B6.1 A section can host tasks BUT it won’t be collapsible anymore if too full
B6.2 You can tie dependencies between tasks BUT not between projects
B6.3 Projects have a timeline view BUT you can’t filter it in any meaningful way
B6.4
Projects gave a calendar view BUT you can’t filter it in any meaningful way
B6.5 A custom field column shows an aggregated value (usually sum) BUT value is disabled if there are more than 30 subtasks.
B6.6 A section can be closed BUT will stay opened if it contains more than 1000 tasks.
B6.7 Tasks in a search result can be sorted by Project BUT not in a project with multi-homed tasks.
B6.8 Timeline has a conflict avoidance system when a due date is moved to the future BUT nothing happens when a task is moved back in the past.
B6.9 Calendar can collapse week-ends BUT week-ends can’t be skipped with recurring tasks
B6.10 Calendar can collapse week-ends BUT week-ends can’t be skipped with rules
B6.11 Read-only links can be public BUT not from the start, another visibility must be chosen first
T7. General
B7.1 Profile settings have an away mode BUT you can’t define all your holidays in advance.
B7.2 Profile settings have an away mode BUT there is no way to take it into account in rules or template scheduling.
B7.3 Some actions can be undone BUT if you miss the popup, you can’t undo anymore.
B7.4
Audit logs are added to tasks BUT a user can remove some of them.
B7.5 A project can be exported for up to 140k rows BUT a search export is limited to 2k.
B7.6 Search allows to find tasks and projects BUT the attachments on a project overview are not taken into account.
B7.7 A submission from an org only form cannot carry the submitter identity unless “add as a collaborator” is chosen
B7.8 Form can be shared outside an org BUT not if you are currently in a trial.
T8. Custom fields
B8.1
A custom field can have many options BUT you can’t reorder them if the field is on too many tasks (25k+). (fixed)
T9. Tasks
B9.1 A task audit trail will show an incoming mention BUT it won’t show future mentions if the source task was recurring.
Thanks @lpb who came up with the initial idea for this pos, and @LEGGO @Phil_Seeman @anon99007907 @Jon_Cunningham who helped build the list.
I promised @Marie I would keep the list updated, so let’s all collaborate and co-build this list!