Ability to view assigned SUBTASKS in Portfolio>Workload

In Asana, a “task” is a report. Typically we have multiple editors working each report (i.e. task). Since we cannot assign a task to multiple people, we use the subtasks to assign work.

One of the reasons we upgraded to Business was to be able to use the Workload view in Portfolios. Currently we can only view the tasks an editor is assigned to. However this does not work for us since our editors are typically assigned to subtasks.

It would be VERY VERY helpful if we had the ability to view all the subtasks each editor is working on.

Subtasks are not part of any project (by default) so that kinda make sense to not see them in workload, because workload is based on projects from a portfolio. There is however an existing thread on the subject.


It should probably be in Product feedback cc @Marie

Welcome to the Forum @Jenna_Guarascio and thank you for sharing your feedback with us!

As @Bastien_Siebman mentioned, there is an existing thread regarding this topic. Please have a look at my colleague’s post here to learn how to make subtasks appear in Workload.

I hope this helps Jenna but please don’t hesitate to reach out in case you have any follow-up question!

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For our team we have lots of tasks that are for big campaigns or projects that span many months. Some days there may be no work to be done on a specific task, and others it could need hours of attention. Unfortunately, under the Workload view, it distributes hours evenly for tasks with a date range. There’s no way to indicate that this task is taking more/less hours on any given day without just having to make new tasks for everything.

I think what would help here is showing subtasks in the workload view. This way while the task itself may span many months, I can still track shorter subtasks and report back accurate capacity day to day for my team.

Welcome to the Forum @Scarlett_Miller :wave:t5: and thank you for sharing your feedback with us!

I’m merging your post with a similar thread we have on this topic to consolidate feedback and I would recommend you to have a look at the workaround provided here. You might find it helpful!

Have a great day Scarlett! :slight_smile: