This post is not maintained anymore, it was requiring too much time and energy from my team and I. If anyone wants to take cover, let me know. Last update: November 2024.
Once you are convinced that automation is a game-changer, you need to get your hands dirty and start building your first scenarios. And pretty quickly, you realize that all your dreams canât become true with a single tool. In order to cover many cases, you might need to combine Asana, Zapier & Flowsana.
For any question regarding Flowsana, @Phil_Seeman is very active on the forum and can help. If you want to do the same work for other tools like Workato or Tray, please donât hesitate!
Unlike Flowsana, Zapier-Integromat have triggers and actions in other tools as well. They can also do virtually anything because they can use the Asana API.
My team at iDO released an Asana native action called âOutgoing web requestâ, in addition to Asana releasing an âIncoming Web Requestâ trigger. It means you can have an automation start in Zapier and finish in Asana, or start in Asana and finish in Zapier (& co). You can find our action in the âExternalâ tab of the action view in the Rule editor!
The first table is a list of triggers, the second table is a list of actions. To help reading the table, I used emojis for each app and tier. 
for Asana Premium, 
for Asana Business, 
for Zapier, 
for Flowsana, 
for Make.com. Feel free to share any missing info or mistake, letâs make this table a trustworthy reference!
| Trigger | Asana Starter & above | Asana Advanced & above | Zapier | Flowsana | Make.com |
|---|---|---|---|---|---|
| All subtasks marked complete | |
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| All subtasks marked incomplete | |
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| Approval completed | |
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| Attachment added to task | |
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| Comment added | |
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| Completed subtask | |
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| Custom field changed, dropdown list fields (single-select, multi-select), date, people fields | |
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| Custom field changed, text and number fields | |
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| Due date approaching or past due by a certain amount, changes at midnight | |
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| Due date approaching or past due by a certain amount, changes immediately | |
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| Due date changed | |
? | |
? | |
| Due date is before or after a specific calendar date | |
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| Due date set or cleared | |
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| New activity (story) | |
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| New project | |
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| New subtask | |
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| New tag | |
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| New team | |
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| New user | |
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| New webhook event | |
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| New workspace/organisation | |
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| Start date approaching or past due by a certain amount, changes at midnight | |
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| Start date approaching or past due by a certain amount, changes immediately | |
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| Start date changed | |
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? | |
? |
| Start date is before or after a specific calendar date | |
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| Start date set or cleared | |
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| Subtask assigned to parentâs assignee | |
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| Tag added to task | |
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| Tag removed from task | |
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| Task added to another project | |
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| Task added to project | |
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| Task assigned (based on custom field) | |
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| Task assigned (to any user) | |
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| Task assigned to a certain user | |
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| Task changed to incomplete | |
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| Task description contains certain words or text | |
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| Task is a new form submission | |
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| Task is not a new form submission | |
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| Task is no longer blocked | |
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| Task marked as a Milestone | |
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| Task marked complete | |
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| Task moved out of a certain section | |
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| Task moved to a certain section | |
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| Task name contains certain words or text | |
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| Task scheduled on time off or holiday | |
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| Task unassigned | |
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| Updated task in project | |
| Action | Asana Starter & above | Asana Advanced & above | Zapier | Flowsana | Make.com |
|---|---|---|---|---|---|
| Add a comment | |
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| Add/Remove collaborators | |
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| Add option to dropdown custom field | |
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| Add subtasks from a template | |
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| Add tag | |
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| Add task to another project | |
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| Add tasks from a template | |
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| Add user to a team | |
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| App Extensions (BETA) | |
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| Archive taskâs project | |
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| Assign subtask to parentâs assignee | |
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| Assign task | |
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| Assign task (based on a custom field) | |
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| Attach file | |
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| Change task to incomplete | |
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| Complete task | |
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| Convert to project from task | |
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| Create a custom field | |
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| Create a new project from a template | |
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| Create a project section | |
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| Create a project status | |
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| Create a project tag | |
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| Create approvals | |
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| Create project | |
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| Create subtask | |
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| Create task | |
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| Delete a comment | |
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| Delete a Custom Field | |
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| Delete a Project | |
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| Delete a Project Section | |
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| Delete a Project Status | |
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| Delete a Task | |
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| Delete an Attachment | |
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| Duplicate a project | |
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| Duplicate a task | |
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| Find project | |
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| Find section | |
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| Find task | |
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| Find user | |
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| Like/Unlike a task | |
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| Make an API call | |
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| Move a Project Section | |
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| Move task to a certain section | |
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| Move task to another project | |
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| Move taskâs project to another team | |
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| Remove a task from project | |
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| Remove a User From a Team | |
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| Remove tag | |
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| Send an email | |
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| Set due date | |
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| Set or modify taskâs name to a certain value | |
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| Set task as an Approval task | |
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| Unassign task | |
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| Update a Custom Field | |
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| Update a section name | |
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| Update custom field, dropdown list fields | |
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| Update custom field, text, number, date, multi-select, people fields | |
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| Update date custom field relative to another date field | |
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| Update description | |
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| Update task | |
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Special thanks to @Michaela_S, Ken Burnstein and @abass for helping out with Integromat.
Also a special thanks to Matteo for taking care of the Automate column. He is a project manager and Asana Certified Pro specializing in optimization and workflows. Donât hesitate to contact him! His mantra: Better process = Less time on Zoom!
that being said, Phil was halfway there, he has a Flowsana-Asana comparison in his documentation!
Thank you so much for putting it together!!!
Integromat is a work in progressâ so Iâm assuming it is something specific to their product. Iâm not ruling out the possibility that it is something in Asana that has been hiding under some magical rock 
