The coolest Asana rules 😎

In that case the rule would be “when task completed, change due date to 0 days”

With this rule duration of task becomes one day - today. But I need to keep period - 18/07/21-29/07/21

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Oh that rules stripes out the start date. I did not realize that. No solution for you sorry :man_shrugging:

Thanks that you tried to help :slightly_smiling_face: It also would be great to have automation to add subtusk to project with multihoming (to see it in workload)

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Maybe @Phil_Seeman and its Flowsana can help.

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Hi @Мария_Чекмарева,

As @Bastien_Siebman mentioned, Flowsana has a rule action to add subtasks from a template.

If using the above-mentioned Flowsana rule action, you could accomplish this multihoming in two ways: you could attach the subtasks in the template to the additional project, and then the subtasks that Flowsana creates would also be attached to that project; or (if you don’t want the subtasks in the template showing up in the additional project) you could make a rule that once the subtasks get created, they get attached to the additional project. (Feel free to send me a Private Message if you want more detail.)

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Does Flowsana allow you to make any custom rules that asana business would allow? Can Flowsana work on the free asana or we have to upgrade to asana premium to get Flowsana custom rules? Thank you

@Dil The Asana automation bible: all the triggers and actions from Asana, Zapier, Flowsana, Integromat & Automate will answer your question! and @Phil_Seeman will answer as well!

Hi @Dil!

Flowsana author here.

Flowsana works with all Asana subscription levels, with the understanding that it’s limited by what’s available in that subscription level. So for example, Flowsana rules involving custom fields or start dates won’t work with the free Asana since those elements aren’t available there.

Yes, Flowsana is good way for free and Premium Asana users, who don’t have access to Asana custom rules, to be able to build their own rules.

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A rule I have set up is the “Call-Out”.

When the task is added to the project it assigns its due date +5 days. If the due date is passed Triggers a customer field with “Missed 5 Day SLA”.

Helps to identify tasks that have been sitting without action quickly.

That’s actually a great rule! I am adding that to my library as this definitely would help streamline communication.

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Can you give more details on how you implement The Gentle Whisperer? When I look at triggers in Asana around due date, I don’t seem to have the ability to choose the duet date being 3 days out or whatever the case may be. Some screen shots as you did for the other triggers would be greatly appreciated.


You would use the “Due date is approaching” custom rule trigger:


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@Phil_Seeman, Thank you. I see that due date approaching field now. When I set it to 1 day and change my task to due tomorrow, it didn’t seem to fire the action of including a note in the task. I tried several other day combinations as well. Does this rule around dates only fire once a day or something like that?

Yes, exactly correct - Asana only evaluates date-based rule triggers once per day at around midnight your time.

(FYI our Flowsana integration evaluates its date-based rule triggers right when the date changes, in addition to also checking once per day.)

I’m hoping to create a new rule which will add an assignee based on Project Roles.

I’ve created a custom field of “Task Owner” Example some tasks are always assigned to the team assistant, some to the product developer and the designer. Each team and each product will have a different assistant. So I’d like to create a rule that when I assign project roles in the Project overview it automatically assigns each task to my team for said project.


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Roles in Project Overview are not available in Rules, so really no solution there…

would you mind showing me how to create this rule?


@Bastien_Siebman: I’m curious if we can create a rule in which the project status changes (say “contracted”), create a new project in a certain team.



Rules in Asana at the moment only apply to tasks, not projects. You would have to use 3rd party automation tools like or Zapier.