Add exceptions to rules

[Connor_O_Shea]

I have sections, such as Today, Tomorrow, Upcoming, and Waiting/Blocked on my My Tasks page. I defined a rule that moves a task to the Today section when the due date is approaching “due today.” However, there are some tasks that may be blocked or waiting on something else or tasks that are done with a custom status dropdown but not marked complete overall. In those instances, I moved the task to the Waiting/Blocked section. It would be great if the rules could have an exception defined to say don’t move to the Today section when it’s in the Waiting/Blocked section. The problem I’m running into is tasks keep moving back into the sections that I have rules defined on even after I’ve moved them out into a different section to wait on them.

[Mike_Tammaro]

Hi @Connor_O_Shea

I think I’m understanding what you’re saying, but if I’m not I am attaching a former thread that seems similar to your needs. @Andrea_Mayer answered this for another forum member awhile back

Rule Exceptions

Hi there, I’m looking for the ability to create rules, but add exceptions. For instance, I have a Milestone section on my boards and I’ll want to add a status to these milestones (ex. in progress), but I don’t want it to move into my In Progress section (which is what my current rule is set to do). How do I create a rule that is essentially "when status is set to [In Progress], move task to Section [In Progress]; exclude tasks in Section [Milestones].

[Connor_O_Shea]

Yes, it’s similar with the request for exceptions but different in that a custom field won’t solve this issue here, mainly because these are tasks in my My Tasks page across all projects. With the due date approaching trigger, it spans all sections in my tasks without any ability to exclude.

[Mike_Tammaro]

I see. I know there is an existing thread about Custom Fields in My Tasks that actually got resolved by the Asana Product Team very recently. I wonder once this is fully rolled out if this could fix your problem.

Combine the custom fields in your “My Tasks” with the due date approaching trigger?

Custom Fields in My Tasks

Is there a way show custom fields in the “My Tasks” section? When I’m looking at my tasks, sometimes the task is overdue, but it’d be good to be able to see the custom fields that say it is in review in the My Tasks section to know it is overdue but waiting on the client. Is this currently possible? If not, is it coming?

[lpb]

@Connor_O_Shea,

My answer here addresses your need; basically make your rules more specific by having more than one trigger (use the + sign) to target just what you want and thus avoiding Waiting/Blocked.

You may need a few extra rules as a result.

Multiple triggers can either 1) all be required, or 2) any one be required. You would want 1) all be required.

My Tasks for multi-day tasks II

Hi @Katie_Kendle, What I meant was to make your rules more specific by including section names in the trigger. I believe you don’t currently do this so, regardless of section, any task is moved when it’s a week out or a day out. Instead, only have these rules apply to the Later and Upcoming sections: Due in a day and in Later, move to Today Due in a week and in Later, move to Upcoming Due in a day and in Upcoming, move to Today So the Daily/Today section is protected; no rule is looking th…

Hope that helps,

Larry

[Connor_O_Shea]

Thanks! I hadn’t realized you could define multiple triggers since the name “Task moved to section” is misleading.