When you create a rule (or any workflow) in the Flowsana web portal, at the bottom of the create screen is this dropdown that lets you tell Flowsana whether to apply it to subtasks:
Not currently possible with Flowsana, and I donât know of any other apps that allow for that level of logical complexity. Like Asana, Flowsanaâs rules act on the task that triggers the rule and donât have the additional logic built in to check related tasks (in this case, all subtasks).
We use subtasks for approvals in our organization, and we are running into issues with not being able to create automation rules that use subtasks as triggers. What I would love to see included as a feature in Asana is when a subtask is approved it could be used as a trigger in an automation rule to send a comment on the main task or change a custom field of the main task.
Hi @Emily_Roman has there been any progress on this? I would like to create a rule that automatically assigns someone to a sub task
Thanks
Toni
What about specific subtasks, for example, if we want to move a task from one section to another when the âReviewâ subtask is complete?
Hi - no, as mentioned in your other thread, this isnât currently available in Asana or Flowsana, sorry.
It appears that this feature is now available in Asana. THANK YOU!! Iâm not sure if there is a way to make that more visible on this thread but that would be great, since I know this has been a long awaited feature. Also not sure what the communication capabilities are but it would be great to get a notification or announcement on this thread when the new features are implemented.
@Daniele_M â Thank you for this update. I just checked to see if I have the same option, but Iâm not seeing it. Can you share more of how youâre accessing this?
Our org is on the Business-level account. Are you on the same account level?
Very exciting!
Seems like itâs still on itâs way - I can see this in 1 of 3 orgs I have access to, which happens to be on Premium. However, for the two other orgs which are on Business donât have this feature yet.
Rules for Subtasks Feature is what we have been waiting for!
Really looking forward to more advanced rule settings in Asana :).
So far, I see that for subtasks, we cannot put two major triggers yet:
Hopefully Asana allows these two options soon.
@Sophie9 @Richard_Sather @Lisa_Marte @Rebecca_McGrath @Natalia Just noticed this feature added to my account. Going to test this out a bit but wondering if approvals are also treated as subtasks (similar to Flowsana)?
Specifically looking to add a rule that says when approval task is assigned to X person, add collaborator Y. Doesnât seem to be possible in Flowsana as of yet
Thank you for the update, @Richard_Sather. Good to know this is (hopefully) coming to Business and other account levels!
Good point. Iâve also found that with sub-tasks, when assigned to a project, creates the sub task as a task itself and it makes the whole project view look messy and duplicates items on the list. It would be great it we could assign a subtask to a project without a need for anything changing so assignees know what they are working on and the relevance.
Hi folks and apologies for the late follow-up here! Weâre indeed working on implementing rules for subtasks. Right now, weâre only experimenting with it and we arenât planning to roll it out until the beginning of next year.
@Daniele_M all product updates are announced ahead of the release in the private Ambassador Forum category (expect a full post later this week!). Once we officially begin the roll-out we will update and close out this feedback + make an official announcement in News.
I hope this helps, stay tuned for more updates!
Wondering how you could see it in a Premium org when those donât have access to the Asana rule builder?
Hi @Phil_Seeman
In the Premium org, I can see this in the rule settings for the basic preset rules that are offered (such as âmove to sectionâ)
@jeremyw by the way, I can now see this new âRuns on task & subtasksâ setting available in my other two Business orgs too! (I should say, âat least for the time beingâ since some features come and go during A/B testing until official release)
Interesting. FWIW my understanding is when the feature is released next year, itâll be Business/Enterprise only. Weâll seeâŠ
Hi folks,
Iâm excited to share that Rules for subtasks are now available! To learn all about it, check out this guide article. We look forward to hear your feedback 
This topic was automatically closed after 4 days. New replies are no longer allowed.
