Hi Asana Community!
I’m Vicky Phan from Asana’s Product Marketing team, and I’m excited to share that we’ve begun rolling out new improvements to our Asana for Gmail integration!
This enhancement to our existing Asana for Gmail integration is part of a series of improvements that we are planning for the coming year. WIth this update, you can choose to sync an email thread to a newly created task, right from within Gmail.
Once the sync option is selected, future email replies will be updated into the connected task as rich previews, for seamless reference and collaboration.
Using this integration, you can easily and seamlessly turn emails into actionable, trackable tasks in Asana–all without ever leaving your Gmail inbox.
For example, using Gmail + Asana together, you can:
Create a work request for another partner team, with all the email context captured in a task so they can appropriately triage, prioritize, and execute on work
Capture customer-facing conversations around product requests or troubleshooting, and share the details with internal teams as a reference
How do I get started?
To access this functionality, install this add-on from the Gmail Add-On Marketplace. The integration works with the Gmail app on both Android and iOS. (Note: This integration also includes other Google Workspace functionality, such as the ability to tag Asana tasks in your Google Docs).
If you are the administrator for your domain, you can install the add-on for your entire organization. (Please note, it can take up to 7 days for the add-on to show up with Admin Install.)
- Install the Asana add-on from the Gmail Add-on Marketplace.
- Open an email in Gmail and click the Asana logo in the side panel.
- Sign in using your Asana account details.
- After logging in, you will see the option to create a new task within your email.
- When creating the new task, select the check-box for Sync future replies to this task.
I’m an admin - can I enable this for my team at scale?
If you are the administrator for your Asana domain, there is also an option for you to install the add-on for your entire organization, instead of having end users install the app individually through the Google Workspace / Gmail flow shown above. (Note: When doing an Admin Install, it may take up to 7 days for the add-on to appear.)
In order for the add-on to be installed, the Gmail app would also need to be allowed from the Asana side via App Management. To make any adjustments to this, visit App Management in the Admin Console.
Where to learn more
For more in-depth details about the set-up and usage of this integration, visit the Asana Guide.
This integration is available on all Asana plans.
As always, we are excited to hear your thoughts and feedback! What are some ways this integration will help your teams streamline processes, create visibility and alignment, and partner even better together?
Comment below and let us know how we can help you continue to drive teamwork and collaboration at your organization. Thanks!