Hi there, forum! I’ve installed the Asana for Gmail integration, but I’m not getting a lot of use out of it. I rarely create tasks directly from my Gmail inbox. I was hoping to find a functionality which allowed me to associate an email or thread to an existing task, but that doesn’t seem to exist.
The workaround I’ve been using is:
- Search for the task in Asana for Gmail (remembering the task name often requires me to have an Asana window open, negating this whole experiment)
- Copy and paste the body of the email into a comment on the existing task using Asana for Gmail.
However, this is a static input not a connection. Any replies to the thread have to go through the same process.
Am I missing something? Does anyone else have a better workaround or integration they use? Much appriciated!
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Hi @Alison_Palmer, thanks for reaching out!
The Asana for Gmail integration allows you to add emails to existing Asana tasks, but as you mentioned, you need to remember the name of the task so you can search for the task in the Gmail add-on. I can’t think on another possible workaround at the moment but I’ll leave this thread open so other community members can share their experience with you!
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The synchronization only seems to work, as Alison mentioned, when creating a new task, not when searching for and wanting to link an email to an existing task. Is there a way to do this that I am missing? If not, this would be a great feature to improve upon.
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I am new to Asana but really wanting this sync to be able to happen too. I’d love to be able to “file” all my email threads related to a task in that task to make it easier to keep everything in one place. Anyone else have tips on this??
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Yes please I would also like to sync email threads to existing tasks in Asana!
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Is there a way to connect an email chain to a task in Asana, so I have that for reference?
I work mainly from a desktop computer so I copy the URL of the open gmail message and paste it into a comment or description of my Adana task. That way, from within Asana, i can just click on the gmail URL and be taken right to the message and its thread.
Not ideal, but it works
Have you asked colleagues if they can see this? I ask as we use GMail at work and google blocks access from URLs unless you were in the original email. Therefore makes it pointless. Hoping this is different for you?
Three years and still no email link for existing threads only new ones that can be synced from source?
I’m right there with you, Judith! I wish this was something Asana had addressed, but seems to be no luck.
Such an obvious feature that should have been included in the integration from the start. Big miss!
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I need this feature as well please.
I’d like this feature as well!