šŸ”¢ List of technical and data limitations in Asana

It would limiting for consultants given a dedicated address by the client, but in most cases we are guests arenā€™t we?

True in most cases, but some clients provide me with a dedicated account to build their Asana system. I also tried to add a dummy profile from my Phoenix demo space so I can switch easier during demos and thatā€™s when I hit the limit :confused:

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:star2: Newly added:

  • :white_check_mark: 2.8. Limit of 250 rule actions per month for ā€˜Starterā€™ plan (org-wide)
  • :white_check_mark: 2.9. Limit of 25,000 rule actions per month for ā€˜Advancedā€™ plan (org-wide)
  • :white_check_mark: 5.6. Limit of 100 Portfolios for Advanced Plan (org-wide)
  • :white_check_mark: 5.7. & 8.11 Limit of 10 sorts & 10 filters in Portfoliosā€™ List view
  • :white_check_mark: 15.1. Limit of 15 users on the ā€˜Personalā€™ plan
  • :white_check_mark: 15.2. Limit of 500 users on the ā€˜Starterā€™ and ā€˜Advancedā€™ plans
  • :white_check_mark: 16.1. Limit of 150 AI actions per month for ā€˜Starterā€™ plan (org-wide)
  • :white_check_mark: 16.2. Limit of 1,500 AI actions per month for ā€˜Advancedā€™ plan (org-wide)
  • :white_check_mark: 17.1. Limited to Enterprise, Enterprise+, or Legacy Business plans in order to use Tableau, Power BI, and Salesforce integrations.

Thanks to @Kelsea_Lopez for reminding me to consolidate the limitations of users, portfolios, rule actions, AI actions and integrations from this post into here.

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@Richard_Sather, these integrations are only available on the Enterprise plan, according to the pricing page. I think the wording of 17.1 doesnā€™t really express that (or is it just me?)

Amazing and useful post I reference all the time!

Thanks,

Larry

Thanks, @lpb
Done, as discussed :wink:

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Hi @Richard_Sather,
One goal can have a maximum of 4 parent goals. Maybe you can add this to your post. By the way: Thanks a lot for putting this together! I come back to this post all the time.

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Ah thanks for bringing that up @Uli.Kisslinger - Iā€™ll add it to my list for the next update to the post!
Glad youā€™ve found this a useful resource :wink:

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HI @Richard_Sather another update! Now the number of tasks that can be edited is 500 instead of 50 :tada:

Additionally, do you know if there is a limit to the number of subtasks per parent task? I just investigated a little bit and exceeded 200 subtasks and could keep goingā€¦ is it unlimited?

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Good point , @Kelsea_Lopez , Iā€™ll update 4.5 soon.

Re subtasks, Iā€™m fairly certain itā€™s possibly unlimited subtasks within a task. :hushed:

@Richard_Sather It looks like @Jay_DeThomas1 has found a maximum of 20 project roles per project template.

Thanks @Jan-Rienk , this newly discovered limit is on my list of latest additions to the list.
Iā€™ll get around to it soon :sweat_smile:

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This update has been long overdue; I mixed bag of already known limits plus a couple of fresh ones :wink:

:arrow_up: Raised limits:

  • :exclamation: 8.4. Limit of 50 tabs of saved views in projects
    Raised in Sep 2024 from 12 to 50.

:star2: Newly added:

  • :white_check_mark: 7.4. Limit of 500 rows for syncing to a Google Sheet
  • :exclamation: 8.12. Limit of 320k approx. characters in the Notes view
  • :exclamation: 11.2. Limit of 20 project roles in a project template
  • :white_check_mark: 11.3. Limit of 10 Teams that a Project can be shared with
  • :exclamation: 12.5 Limit of 4 parent goals connected to a goal
  • :white_check_mark: 14.2. Limit of pausing licenses of up to 10% of total members

Scroll up to original post to expand for details.

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Hi Richard,

I noticed a raised limit about 5.5. Limit of 12 milestones displayed in Portfolio List view

ā†’ We can see 22 milestones displayed

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