šŸ”¢ List of technical and data limitations in Asana

@Bastien_Siebman does your Custom Field Explorer tool show all options including deleted ones? If so, then I think it would be good for @Richard_Sather to mention it in his upcoming addition to the list here, because otherwise without the API one can’t easily check on the number of total options.

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It does, it shows them as strikethrough.
This new entry, if Richard creates it, should be displayed as Ā« warning needing further investigation Ā» or something similar as this might be fixed by asana at any given time without warning

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OK but the same thing could really be said for any of the limitations in this post!

@Phil_Seeman - You just made me realize I can use the Update an enum option endpoint to change the bool value for enabled to true so I can actually reuse a value I previously disabled when removing it via the UI.

Thank you! :pray: I wish I would’ve realized that earlier. :sweat_smile:

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Hello, is there a limit to the number of people that can be assigned a task using the ā€˜assign to multiple people’ function (which can also be used to assign a task to a team).

I created a task and assigned it to an entire team using the ā€˜assign to mulitple’ function. The team has 76 members … but only 56 tasks appear on ā€˜my assigned tasks’ list.

Hi @Gillian_French , I just tried it on 83 people (random number) and it created 83 tasks. I’m not sure if there is a limit to this feature but I expect it is much higher.

Where are you seeing your this list? Is that the ā€˜Tasks I’ve assigned’ widget in the home page? Perhaps that has a general limitation…?

Hi Richard, yes via the widget, I click the 3 dots to view all tasks I’ve assigned (which is over 400) but there were only 56 of the task in question.

Yes, please! Encountered this issue recently. I also tried using the AI assist to import ā€œAny Fileā€ and that truncated many tasks and did not populate the custom fields (even with instructions to populate).

@Richard_Sather

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Does this include the limits in a bundle? Seems there are only 9 conditions that can be added.

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This is an excellent comprehensive list! Thanks also for updating the status.

Hope we can continue to effect these changes, including raising the limit on bundles applied to a project.

It would also be great to allow filters to include subtasks. Workarounds exist but if the project can filter on tasks, it seems logical to include subtasks.

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point :red_exclamation_mark: 8.12. Limit of 320k approx. characters in the Notes view
i think this is not correct. I have just reached 24 623 charachters and got a warning that the Brief size limit is reached. in my tab ive also had emojis and tables which potentially affected that so i have created another tab with just plain text and there i could only reach about 75k characters

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Hi @Kemoy_Liburd-Chow , apologies for the delayed response. I have just tested this and I can create over 9 conditions. The same rule limitations apply, as per 13.2.

expand to see my screenshot

Hi @Rafal_Szymanski , welcome to the forum :waving_hand:
Thanks for noting this! I’m not sure what I tested was initially wrong or the limit has been significantly reduced but I just ran a couple of more tests and it appears to be very close to 65k characters (including spaces).

My tests were with raw characters so it’s definitely a good point that you make; emojis and tables will surely take up more bytes and reduce the character limit.

As such, I will update the limit once some bugs in this new forum layout are ironed to support markdown text… :sweat_smile:

Thanks!

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@Richard_Sather I did a full test this morning. A field can definitely hold more than 1000 options, both visible and hidden, but the API will truncate the result at 1000 options. You should document it since a client using that many options usually does it thanks to code :slight_smile: Asana dev team has been informed

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:red_exclamation_mark: 5.5. Limit of 22 milestones displayed in Portfolio List view

Apparently we are back to 8 displayed milestones:
Capture d’écran 2025-03-27 aĢ€ 12.08.05

Thanks @Julien_RENAUD for spotting it!

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Thanks @Richard_Sather - It did not allow me to create more than 9 conditions to the bundle. Unless something changed between then and when you responded :slight_smile: I will check again. There are also restrictions on maximum # of bundles.

@Forum-team,

Can you advise on this? Changing from 22 to 8 milestones in Portfolio cells without any warning is a huge disruption to my and other client workflows.

Thanks,

Larry

Thanks for mentioning @ThaĆÆssa_iDO. This is unfortunate - we actually used to have 12 milestones displayed before it jumped to 22 but now down to just 8 :confused:

I have updated the original post since I see this change in multiple instances.
Also hoping to get an answer to @lpb’s question to the @Forum-team.

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Hi @Kemoy_Liburd-Chow , yes, that is covered in 13.1 - Limit of 5 bundles per project.
Are you saying there is a limit of total bundles per workspace / organization? If so, please share!

Hi everyone, thanks for tagging us. I’ve reached out to our PMs asking for clarification and as soon as I have more information I’ll let you know!

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