Hi Asana Community!
Last year, we introduced new ways to view your projects, with multi-sort and multi-filter options and the ability to save views. To help you organize your work even more easily and create custom views, we’re introducing further enhancements on list and board views across your projects and My Tasks. We’ve started gradually rolling out to all customers:
- Consistent sort and filter options between MyTasks and projects
- More ways to multi sort and filter, including a dynamic “assigned to me” filter
- Group by options to organize tasks by due date, assignee, or other fields
Consistent sort and filter options across MyTasks and projects
We’ve heard from users that the different mechanics between the two were confusing. Now, both list and board views in MyTasks and projects will have the full multi-sort and filter options, including the enhancements in the next section.
More ways to multi sort and filter your work
In addition to the options introduced last year, there are new ways to sort and filter. Try creating a “Your tasks” tab in your projects using the new “assigned to me” filter. This will help project members focus, with a dynamic view of the tasks assigned to each person accessing the tab. And now you can apply up to 10 sorts and filters each to organize your work exactly the way you want.
Group by options
Tasks can be dynamically grouped within list and board views in projects and MyTasks. Instead of manually creating and maintaining sections, users can group tasks by field types, including…
- People (ie assignee, created by, consulted, etc.)
- Due Dates
- Date custom fields
- Single select custom fields (ie priority, status, etc.)*
- Multi select custom fields
- Projects (for tasks that belong to multiple projects)
- None (to remove sections entirely)
*Users can group by all fields above on List but only single select fields are supported on board today.
You can even sort within groupings and create sub-groups within list view. To drive more focus, you can also hide empty groups or sections with no tasks. And if you’re organizing your project view, don’t forget to save your view and give it a custom name for easy access.
We’re excited for you to try these and to hear your feedback. Please share your thoughts with us here!
FAQ
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Why can’t I see all the multi-sort and dynamic grouping options? How do I enable them?
- We’re gradually rolling out these options and expect them to be available to 100% of users by mid-March. Please refresh your Asana regularly and thank you for your patience!
- Certain options, like the ability to group by custom fields, may be limited for our free users. While sorting, filtering, and grouping are available to all users, custom fields are only available in the paid plans.
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My MyTasks used to be grouped by due date, but it has suddenly been re-grouped differently and there are empty groups with no tasks. Can I change it back?
- We have changed the pre-set date groupings to provide more granularity and help you better plan your work. For example, in the past, all future tasks were either “Due next week” or “Due later.” Now, there are more detailed groupings like “Due tomorrow,” “Due in the Next 7 days,” and “Due in the Next 30 days.”
- Empty groups are no longer hidden by default. To hide empty groups in your MyTasks, click on the three dots (⋯) in the Group By settings and select “Hide empty groups.”
- Unfortunately, you won’t be able to revert to the old groupings.
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There are groups of old, past-due tasks at the top of my My Tasks. How do I keep these groups collapsed?
- Currently you’re not able to save these as collapsed, but we are planning to enable this shortly.
- For now, adding a due date filter (ie “Due next 14 days”) and enabling the “Hide empty groups” option could be helpful
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Why can’t I sort within sections anymore? I lost the option to “sort within sections” in the sort settings.
- You can still sort within sections. We’ve simply removed the “sort within sections” toggle because tasks are always sorted within their groupings/sections. Now you have more flexibility to reorder groups and subgroups.
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Why can’t I use the sort/filter/group settings in other project views?
- Currently we don’t support all of the options in calendar, timeline, or Gantt view. Please reference this chart for what is available for each view.
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