Automated Response to Asana Form Submission

[Libby_Mutimer]

Hi, how can I set up an automated reponse upon submitting a form within Asana?

[lpb]

Welcome, @Libby_Mutimer,

With an Advanced or legacy Business plan or above (I believe), you can specify in the form editor Settings tab (on the right) any message you’d like to appear upon form submission.

With those plans or above, you can use rules to send an email or add comments if your users are in Asana. You can trigger any of these actions as a result of a new task being added to a project from a form submission. See help.asana.com for more info on forms, rules, etc.

Thanks,

Larry

[Libby_Mutimer]

Thanks Larry, I am using the message upon form submission already, which is great. I was hoping to be able to send a confirmation email to ppl submitting a form request who are not Asana users. Is that possible?

[lpb]

Yes.

If Outlook:

Use rules to send emails from Outlook

Hi everyone, I’m excited to share that we have updated our Outlook + Asana integration to include the “Send Email” action in our automation toolkit! With this update, you can now set up rules to automatically send emails from your Outlook account with customizable subject lines, bodies, and attachments. Use variables to auto-populate email recipients (e.g., task assignee), subject lines, and email bodies (e.g., task description). Choose from various triggers, such as when a task is no …

Otherwise, consider this third-party solution (cc @Phil_Seeman):

Using Variables in Rules with Gmail Integration

Hi @Sarah_Cavanaugh, Yes, you can do this using the “Send email” rule action in our Flowsana integration. It supports our Variable Substitution feature which lets you pull lots of info from the triggering task into the email subject and/or body.