Allow Rules for Subtasks

I would like to apply rules to subtasks as well.

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Hi. Its been 18 months since the start of this thread and it is hard to believe that ASANA is asking its users to change their behaviors rather than adjusting their technology to work better for its customer needs. Is there a timeline to have this fixed?- Its not only a matter of rules but subtasks also dont show in timeline, calendar and many other functions. This is a very poor experience. If subtasks work for users, then lets have all the functionalities for subtasks as well!

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While I understand the original reason rules don’t apply to subtasks, I think it would make a big difference. Even being able to create a rule that makes a subtask, which we can then rehome on our own. For instance, we use parent tasks to track articles we are publishing, and would like to use subtasks to notate social media posts for these articles. It makes sense to use subtasks for this, as we can create multiple tasks per article for different social channels and easily associate them with the article they are about. But we’d like to automate this process - creating a rule that makes a subtask and adds the subtask (not parent task) to our social media board when we designate in the article parent task that it has potential for social. I’m open to other solutions, but I think the organization makes sense for us.

2 Likes

I agree with you @Chris_Labatt-Simon !!

Dear asana community,

I am trying to work with rules to create an easy workflow across projects. In our case, we have several tasks that sort of flow from one project to another and back to the first. This means some tasks of one project are dependent on the completion of subtasks of another project and vise versa. I have searched for solutions but so far haven’t found anything helpful. Maybe someone here can help? It would be greatly appreciated. I’ll include some details below.

Basically, I need this rule:

Notification when a subtask is no longer blocked

Context:
I have Project 1 and Project 2. In Project 1, I have task 1.1 with several subtasks. Some of these subtasks (but not all of them) can only be done when a task in a specific section of Project 2 has been completed. So far I have only been able to make the different tasks dependent on each other, so when I am looking at the different subtasks in task 1.1, I can see that some have the hourglass icon (I think that’s what it is?) instead of the check icon, so I know I cannot yet complete that subtask. But I need to constantly check whether the hourglass icon is still there or not. It would be great if I could get a notification whenever there is no longer a dependency because the task from project 2 has been completed. I know there is a rule that allows you to add a comment to the task when it is no longer blocked. This would suffice as a notification. But unfortunately, this only works for the entire task, not for subtasks. Or at least I don’t know how to apply it to subtasks as well. Is there a way around this?

Hi @Carmen_Mackenroth, welcome to the Asana Community forum :wave:t2:

At this time, Rules do not apply to subtasks. This is a popular request in the forum and so we do have an existing thread for this in the #productfeedback category already. I’ve gone ahead and merged your post with the existing one to consolidate feedback, I hope you don’t mind :slight_smile:

Hopefully we will see some new Rules, and subtask specific Rules, in the near future. I’ll let you know of any updates :slight_smile:

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if you create the rule on your My Tasks window it will at least give YOU the notification when a subtask you’re assigned to gets unblocked. I’ve had my team set up the same rule in their instance so we have ultimately created a somewhat global rule (for my team) to be notified when a task is no longer blocked.

3 Likes

Thank you very much @Rebecca_McGrath, I appreciate your help :pray:

Brilliant! Thanks a lot, that is a decent work-around and actually helps a lot!