I am the project manager/producer for a small creative agency that has recently fully embraced Asana. We’re quickly adjusting our workflows without any hiccups…until now.
Our work tends to have many deliverables that multiple members of the team collaborate on. For the most efficient workflow, we’ve found that Tasks with well built out subtasks works the best for file sharing/version control, conversations, and the ability to spread out deadlines and assignees within a single task.
However, when you start to build up multiple projects that have multiple deliverables with similar workflows–for instance, a copy writer may be assigned a “copy draft” as a subtask for different tasks across different projects–it starts to get really complicated and unclear in your “My Tasks” section which project you are working on. For subtasks, the project tag doesn’t show up, just the parent task in gray.
Ideal solution: Why isn’t that there?!
- Sorting “My Tasks” by project. - This works for the most part, but because we are a deadline driven team, having due date sorting is ideal, and you lose the customization capabilities that might allow you to arrange it by due date or your own priority.
- Naming Conventions - I’ve experimented with naming conventions of the parent tasks to make it more explicit, but it feels like a hack, and a not very elegant solution for an overall elegant tool.
- Deal with it - This is our current best fix, as it is fairly easy to click on a task to see more details and get the full picture. But again…not very elegant.
Would love anybody’s thoughts on possible work-arounds using tagging or custom fields… or something else?