It’s great that we can see the project that a subtask belongs to in the My Tasks view now. But I really need the ability to see both tasks and subtasks when grouped by project. Several of my team members work across multiple projects and need to have the ability to see all of their tasks (including subtasks) grouped by the project they belong to.
Depending on the headcount of your organization, you could try something I came up with called “Personal Boards”
You put a rule on each of the projects so that whenever a task is assigned to a user, the task gets multi-homed to their “Personal Board” as well. If you create a lot of projects, you can embed the rule within a Project Template so it exists on creation.
This is also handy because you can integrate Google Calendar or Outlook via native or Zapier integration to deposit meetings with their time-length as estimated time values.
I created some basic sections on each Personal Board to help them keep organized as well:
- New Tasks (Where the rule dumps anything they’re assigned)
- Meetings
- Repetitive Tasks
- Do Today (Where users can plan their day each morning)
- Backlog
- Completed (When anything that gets marked as completed is moved to, creates a historical record)
You can then combine user’s Personal Boards into a Portfolio to get a full workload view across all your employees and all the tasks they have across projects.
A drawback of this setup is when users are reassigned a task, it still exists on the original assignee’s personal board, which may or may not be useful for historical purposes.
This feature needs to be implemented. I rely on my team to see all of their tasks, and subtasks, at their “My tasks” page, if they group by Projects. Currently, all subtasks end up in “No project” when grouped by project, even though their project column has the project in it.
Hi there,
I’m setting up Asana for my organization. I’m almost there, but now i’m testing out the “My tasks” page. If i group on “Projects” i get all my tasks under the project, but all subtasks end up in “No project”.
How do i get the the subtasks into the project section?
@TVP,
Is this the same as the topic where you posted this:
If so, I’ll merge this topic into that one after I hear back from you.
Thanks,
Larry
Hi Larry,
I suppose so, but i’m a little baffled, if the solution is, that there currently is no obvious solution in the post you mention. Is there really no way?
@TVP,
I’ve merged your post into an existing topic where you can click the title to scroll to the top and vote by clicking the purple Vote button.
When viewing a subtask, you can type Tab+P and make it a member of a project, or do so with multi-select, as a workaround. The side effect is that it will become also a top-level task in that project. If that’s undesirable, you can create a Hidden Subtasks section, drag it to the bottom, collapse it, Save view, and then make sure all the subtasks are homed to that section within the project.
Another workaround would be to consider a different approach for My Tasks. One I recommend is here:
Thanks,
Larry
1 Like
Hi Larry,
Thank you for the Tab+P! That solves my issue with grouping! I’m fine with that solution, although a little cumbersome.
The subtask hours still don’t show up in project workload. Is there any way to get the load visible, and mix with task hours?
1 Like
@TVP, the subtask hours should show up in project workload, albeit as separate from the parent task, I believe.
If it doesn’t appear that way to you, maybe make an isolated test case and confirm, or show screenshots here so we can debug.
Thanks,
Larry
So, i come back to this issue again, and i have to say, i’m quite disappointed. You warned me @lpb, but i guess i didnt realise the consequences before i had done it.
I went ahead and added all subtasks, of all projects, with the Tab+P solution, only to realise, that the reason this “works”, is because it duplicated subtasks, into a task, and adds it as a new task to the project. Thankfully, there’s a connection between the two, so when 1 is completed, the other is as well. I can kind of work with it, by adding a “ADMIN SECTION” on top of the project, because all the duplicated subtasks are just added to the top section, and then collapse, and save view. But, come one… this is getting ridicoulous. It completely destroys the Estiamted time field for the project because it adds the subtasks hours on top. I can’t even divide the total number of hours with 2, because the amount of subtasks are irregular across projects, and live. Also, project members are prone to add coments, status updates etc. on either the subtasks OR the task duplicate.
Honestly, i’ve given up on getting a project-specific-and-assignee-specific overview, that INCLUDES subtasks. I thought i could at least ask my employees to jump into the project, and put on a “dynamic felter (Me)” to see their tasks, but apparently even THAT doesn’t show your assigned subtasks. If anyone has a way to do this, that does not include silly workarounds, let me know.
Meanwhile, i’ll stay highly frustrated.
Sorry, @TVP.
Asana has many features that, when they interact, can necessitate using alternate approaches. I’m afraid I know no other way other than experience, and prototyping, to try to avoid these early on. A quick skim of this thread might indicate that you asked specific questions and I endeavored to answer them specifically, unaware of the bigger picture for you; sorry about that.
One clarification: when you add a subtask to a project, you see two references to the same thing, so that’s why modifying one always modifies the other. Just mentioning in case that was unclear.
Thanks,
Larry
1 Like
No i’m sorry @lpb , i wrote the messange in frustration. I’m the Asana responsible for 60 people, and our sub is up for renewal in a month, so i’m quite intend on figuring out if we can work with Asana, before we renew. Thank you for giving me your best.
Do you know any way to see project-specific-and-assignee-specific tasks WITH subtasks?
So, one way of getting a sort of "project-specific-and-assignee-specific-task-overview-WITH-subtasks:
Have 1 section in my tasks “recently assigned”, and sort on “projects”. Then subtasks and tasks show up together, although the sorting is kind of weird. Some times, even if i sort on project, it will sort some of them, and leave some unsorted. Notice how the “TEST” project is sorted in the one, and not on the other.
Sorting descending:
Sorting ascending:
Can you confirm whether this is a bug @lpb ?
Hi @TVP,
I wish I could help, but I think you’ll have to contact Support: How to contact our Support Team or perhaps others can weigh in here @ambforumleader @pforumleader.