I’ve been using Asana for several months, but I am still struggling in integrating it in my workflow.
In the past I’ve always struggled with tasklists, because tasks tend to accumulate at a much higher rate than I can finish/delete them.
Instead, I’ve come up with a system I quite like: I usually create important tasks directly in my calendar, including a rough estimation of the time it would take me to complete it (30min? 1h? 4h?), so it forces me to assign it to a specific time slot in the coming workdays, and to navigate between the many meetings and other tasks already planned during these days.
Asana proves very handy for setting up big projects or small tasks, and for teamwork, but I can’t find a way to actually know when to work on what while taking into account the other “disturbances” in my busy calendar. The calendar view in Asana doesn’t know about planned meetings, and the Asana tasks imported into Google Calendar are only full-day tasks and can’t be moved around. Here is what my Google Calendar usually looks like (it actually often includes overlapping tasks ):
If I don’t manage to finish a tasks as expected, I’m free to move it to the next slot available, just like I can redefine the due date of an Asana task, but still keeping an eye on other activities.
I can’t imagine that I’m the only one having such a workflow, so I’m hoping that someone can give hints on how to include Asana in it? (without having to create new tasks in my calendar according to the tasks listed in Asana of course…)
Thanks for reading so far, looking forward for some enlightening ideas!