Auto-Scheduling Tasks in Asana (in a "real"calendar)

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1

Introduce an auto-scheduling feature in Asana that intelligently schedules tasks based on priorities, deadlines, and user availability, similar to Motion (usemotion.com).

Key Features

  1. Priority-Based Scheduling: Automatically prioritize tasks based on importance and urgency.
  2. Time Blocking: Allocate specific time blocks for tasks, including breaks.
  3. Deadline Management: Prioritize tasks with upcoming deadlines.
  4. User Availability: Sync with users’ calendars to avoid conflicts.
  5. Dynamic Rescheduling: Adapt schedules based on changes in task completion or priorities.
  6. Task Dependencies: Schedule tasks in the appropriate order.
  7. Customizable Preferences: Set preferences for work hours and scheduling flexibility.
  8. Calendar Integration: Sync with external calendars like Google Calendar, Outlook and iCloud.
  9. Notifications: Send reminders and updates about scheduled tasks.

Benefits

  • Increased Productivity: Optimize task schedules for efficient completion.
  • Stress Reduction: Reduce the cognitive load of manual scheduling.
  • Improved Time Management: Ensure tasks are completed on time.
  • Enhanced Collaboration: Better coordinate team schedules.
8 Likes
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A handful of my users (myself included) are trialing Motion for that very reason. It’s the only thing I like better than Asana.

I’ve tried syncing my Asana task to my calendar and it just becomes a mess and without there being specific start/end times (or breaking tasks into bite-sized chunks) it doesn’t really work as intended, which is to make sure I schedule time to work on the tasks I need to complete.

1 Like
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I currently use Asana for project management and Reclaim ai to schedule and track hours on my tasks. Reclaim ai is similar to Motion, in that it auto schedules tasks for you based on priority and due date, but it’s a fraction of the cost.
There’s a Reclaim plugin for Asana that syncs your tasks, it works quite well but does require the extra step of sending the task to it and the time you clock in Reclaim doesn’t sync back to Asana.
So it would be better to have the auto scheduling within the Asana interface, and be only paying for one subscription.

4 Likes
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Yes or Reclaim ai would just pull all tasks automatically and schedule it… Then you rearrange directly in Reclaim ai dashboard… Syncing back in the calendars…

It would kill the whole usp of motion in one second and it is SO easy to code… I thought about doing it myself :smile: Asana really should think about aquiring them and push this.

4 Likes
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Maybe assumed, but I think another feature should be the ability to stretch and move time blocks in the calendar. The same as you can do in Google Calendar, very intuitive.

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6

This seems like the most natural evolution of this previous request and feature: Organising my day - Daily (hourly) schedule planning on calendar

The user’s need here would be solved by something like Motion or Akiflow, but that’s really the only advantage they have to what Asana does for true project management. This would be a huge competitive advantage and would make Asana THE tool we run our business with.

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Having a more robust integration with Google Workspace and Google Calendar in particular would be great! The fact that you have to create a calendar event then link to that in Asana. You should be able to just create the calendar event from within Asana!

1 Like