Asana <-> Google Calendar auto-sync (and it changed how I plan my weeks)

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Hi everyone,

I want to share something I’ve been working on that solved a long-standing frustration for me with these two old-fashioned solutions.

Like many of you, I use Asana for project management and Google Calendar for scheduling. The problem? I’d start each morning looking at two separate tools, manually deciding which Asana tasks to tackle and when. And on the other hand I also had meetings, which are a must, but not a tasks. I tried every planning system out there - from elaborate Notion setups to dedicated time-blocking apps. They were either too complex to maintain or too simple to be useful.

Then I realized: the calendar already shows when I’m free and when I’m in meetings. If my tasks lived there too, I’d have one view of my entire day.

So I built a tool that does exactly this:

What it does:

  • Syncs your tasks from an Asana project (or “My Tasks”) to Google Calendar as all-day events on their due date

  • Smart matching: if your Asana task is “1-1 with Ann” and your calendar has “Ann / weekly sync” - it links them automatically instead of creating a duplicate

  • Bidirectional: move an event to a different day on your calendar → the due date updates in Asana

  • AI daily planning (optional): suggests time blocks in Calendar for unscheduled tasks based on your free time and estimated urgency/importance.

  • Status emojis on calendar events: completed, high priority, backlog

  • Auto-syncs every 10 minutes

Why I love using it:

  • I plan my day and week in one place (calendar) instead of juggling tabs

  • When I need to reschedule a task, I just drag it - doesn’t matter if I do it in Asana or Calendar, it syncs both ways

  • Weekly retrospective is trivial: calendar shows tasks AND meetings, with status emojis

  • Low-priority items don’t disappear - they sit on their due date as all-day events, visible but not blocking my schedule

  • Calendar visibility is under control - time blocks can be private, public or by default.

Safety: It only creates/modifies events it created. Your existing calendar events and meeting invites are never touched. Your Asana tasks never deleted, only due dates can be changed.

Would love feedback from fellow Asana users. What would make this more useful for your workflow?

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This looks awesome! I haven’t yet come across needed to use something like this, but @Alex_Lubchenko do you think this will also work well with an embed Google Calendar? Asking as I’ve come across a post about being able to generate a calendar view of an Asana Project.

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It should work, as this integration lives behind both tools and just appears as events in your Google Calendar.
This tool created to sync only YOUR tasks (all or in a specific project) for your easier planning and tracking of the day/week. So if you expect to have in calendar all the tasks from your colleagues - then no, it won’t help (now).

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Thanks for providing clarity. :slightly_smiling_face:

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