Set assignee to a custom person field in rules

[Darrel_O_Pry]

We have an Owner and QA person on each of Tasks. When we move a task to QA we want the Assignee to be updated to the QA person so it will end up in the QA Persons My Tasks. If a QA Person requests changes and moves a task back to the TODO list, we want the assignee updated to the owner. This isn’t currently possible.

[Phil_Seeman]

Hi @Darrel_O_Pry and welcome,

FYI this is possible using rules in our Flowsana integration; we have a rule action to assign a task to a value in a custom field:

[Jenny_Jockheck]

I set this up using an external Script Action, only problem is that the user that creates the rule is the one performing the action, so in a notification it will say “User” assigned the task to you.

[Phil_Seeman]

@Jenny_Jockheck

only problem is that the user that creates the rule is the one performing the action

Yep, this is a known and unfortunate behavior of Asana:

Script actions are "performed" by the script writer

I have a script that, among other functions, assigns the subtasks of a task to the same person as the top-level assignee. In the UI, the activity log shows “Asana assigned this task to …”, but for users who enable email notifications, the subject line reads similarly but the sender shows as me, the script creator. This is creating some confusion (and also I don’t want people coming to me with questions about the assignments since this is going out on thousands of tasks a month). Anyone have tho…

[Darrel_O_Pry]

I don’t see Script Action in my external actions… how did you do this?

[Jan-Rienk]

Select the action, then: External actions > Run script

[Phil_Seeman]

@Darrel_O_Pry, note that Script actions are only available to Enterprise and Enterprise+ customers; that might be why you’re not seeing it.