Hi everyone,
I’m trying to build a scalable workflow where the Project Owner acts as the primary Point of Contact (POC) to influence task-level automation. Specifically, I want to avoid hard-coding names into rules so that the system remains dynamic when templates are used by different owners.
The Goal:
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Use the Project Owner as the “Source of Truth” for who is the POC.
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Use a second People Custom Field called “Internal Editor” at the task level.
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Have task-level rules (like “Assign to Editor when moved to Review”) trigger based on who that Project Owner is.
The Problem: Asana rules currently require a specific user to be selected in the “Then” action. I cannot find a way to “Map” the Project Owner variable directly into a Custom People Field (Internal Editor) via a rule.
My Questions for the Community:
- Is there a way to sync the Project Owner identity to a Task-level People Field automatically without manually selecting a name in every project?
I’d love to hear how you handle “Dynamic Routing” so that templates don’t require 10+ rule updates every time a new project is launched.
