Prevent Users from Deleting Tasks

We’re also having this issue. I have a task that’s saved at the top of the project which holds additional information about the project. Users sometimes complete this task and it’s causing confusion. In addition it would be nice to be able to “pin” a task (or information) to the top of the project for easy reference. Most importantly, I would like to lock this task, but keep the other tasks open.

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This affects all teams of all sizes. We don’t want a notification to all members. We want to be able to have a team accessible recycle bin so to speak where there’s also an audit log in the project that cannot be deleted except by an admin or project lead. Then users can only delete what they added and if they do it goes to the team recycle bin where anyone can restore a deletion although it’s all tracked who did what. It’s also appalling that users can delete the audit log entries in a project preventing us from seeing who did what and when.

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Yes!!! This is MUCH needed as well as having a shared delete box for the team and granular controls over delete permissions.

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This is an essential requirement for collaboration across teams and departments and might force us to use a different tool. The risk of an editor entirely deleting a task or a subtask would stop/hurt the entire project and risk the relationship of the stakeholders.

Suggestion to add user permission for “Editor with delete allowance” and “Editor without deletion allowance”

@Marie will this ever exist, be addressed in Asana?

Thanks

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Hi @Karoly and thanks for the mention.

If you haven’t yet, have a look at the update I posted just a few weeks ago. I regularly report to the Team on this specific point, and while we haven’t prioritized yet, I’m keeping a close eye on this internally and will continue to relay and advocate for this request until it gets prioritized.

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I am looking for the planning software for my company. Restriction to delete task by assigned employees is the essential function for this type of software. Without it, it is an app for a shop list or personal medical appointments. Take a look at any CRM systems. This is the main feature. I would rather had the design of 95 Windows and had the opportunity to restrict deletion of tasks than otherwise. I spent 2 hours on the tutorials and I just now I found out that you don’t have one crucial option. I wasted my time and time of my shareholders.
I do want to use software and I am ready to pay for it, but not without this feature. You lose money and customers over nothing.

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As it stand now the whole company is at the mercy of any one particular disgruntled employee. I can’t add much else to this topic other than adding my name to the list of users who consider the feature of more granular permissions absolutely essential to a reliable and secure project management system. Even the ability to back up and restore the workspace would be a small step in the right direction.

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I agree wholeheartedly with other users who consider a better permissions strategy in Asana an absolute necessity, It is a glaring deficiency.
However, there is a way to protect your team from accidental or malicious deletion of projects in Asana with the current version. It is clunky but from my cursory testing it does work.
Export each project to a csv file. At any point you can import the project back into Asana and the project is restored complete with sub-tasks and custom fields. Note that empty sections titles are not imported, but those are easy enough to recreate. Do this with each project and you are protected. (I said it was clunky!)
Until this feature is added to Asana, this is a workable solution for most. And since this is afterall, collaboration software, you can assign the task of backing up the projects to someone else!!

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I’m guessing that the developer at Asana that was assigned to work on this problem just deleted the Task and is off sipping a latte :wink:

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Hahahahaha SERIOUSLY. What a joke.

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Marie what is the priority on this critical issue!?! We are dealing with massive problems without having the ability to secure items from being deleted!

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Hi just wondering if this was address we are presently testing Asana and it is very important that not every user can delete as they want, to roll this in it take a long time and effort and I have to be sure that delete is control in some way… I can’t see why that would not be a option

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Using the premium free trial and trying to figure out this, its an issue since may 2018, how is something so simple not fixed yet?

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Has Asana found a way to prevent asignees from deleting a task. I just started using Asana on a trial basis and send my clients an assignment. They sent me a document and deleted the task marked as complete. When I went back I noticed the task was missing. I was able to find it eventually and undeleted, but I don’t want other people deleting tasks or marking them as complete. Is there a way to do this? Unfortunately if there is no solution, it would be a deal breaker for me and I will not be able to Asana. If this is the case, does anyone suggest another similar product that has this capability?

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There is no native way.

The only way would be to develop a workaround like periodic exports and crosschecks.

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I can’t believe this is an issue in Asana. I’ve just started a subscription for my team of 10. Got 100’s of tasks loaded in. Starting to have problems with staff marking tasks complete before they are and if I miss the message its gone. I need a way where staff can notify me they think a task is complete but a manager has the final permission to mark it complete and only the task creator has permission to delete a task.

Asana, sort this out. Otherwise I might have wasted my time adding these tasks.

We have the Enterprise plan and figured user permissions would be configurable. But they currently only allow projects to be “comment only” which doesn’t really cut it. We’d like our users to complete tasks, just not edit or delete them.

If i knew there is no user permissions i would never use Asana… crazy you guys havent implement it yet

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