Organizing "My Tasks" with Asana AI

[Stevie_LG2]

I am attempting to organize my “My Tasks” page better using Asana AI.

I already have a variety of sections and rules, organizing tasks and subtasks by “Due Today,” “Due Tomorrow,” “Due Later This Week,” “Due Next Week,” etc. But I want to get a little more granular.

For context, I’m a Content Manager at an agency, so my “My Tasks” section tends to get overloaded with “Upload & Schedule” tasks. I want AI to move those to a “Publishing This Week” section so I’m not looking at my list and getting overwhelmed, thinking I have 16 things to write in one day.

Right now, it looks like this:

When
Due date is approaching
Task is due [today]

—>

Do this
Move task to section
Do [today]

(I have the same one repeating for tomorrow, due in 3 days, etc. with corresponding sections.)

Essentially, I want to add a “Check if…” “Otherwise, if…” and have it go to another section if it has
Upload or Schedule in the title, right?

How do I make that happen when the AI needs to be tagged in the task, and I want it to do it across all tasks and subtasks assigned to me?

Can I tag the “My Tasks” page overall somehow? I work at an agency, so we have a lot of different projects—there’s no way to tag all of them.

Or is there another way to do it that would work?

[Ka_Nishiyama]

That’s a very interesting story.
It’s pretty easy to ask a human assistant for help.
The same can be said for AI, if you can come up with a better prompt.

---

Do you think this will be helpful?

Surface the Latest comment/update of a task using AI Studio

The ability to surface the latest comment or updates on a task in the List view, has been a long-time request, that has had many of us looking to find a solution, until Asana natively adds this feature. [image] One such person was @CraigD who was looking to create something similar to Status preview text field in a portfolio. He was very close - I simply nudged him in the right direction to experiment with AI Studio - and alas, Craig worked it out! This is a formal right-up of this solution…

---

Does this seem like it would meet your needs?

Find specified string in title, enter in custom field

Guidance for AI [ When the task title contains the specified string, it will be entered into the custom field. ] [image] Check if…> Check condition with AI Add condition details [ Does the title contain “Upload”? ] [image] Execution results [image]

[Jan-Rienk]

@Stevie_LG2

Essentially, I want to add a “Check if…” “Otherwise, if…” and have it go to another section if it has
Upload or Schedule in the title, right?

You can use different branches, each with a conditional check where AI checks whether the title contains “Publish”, “Upload”, or "Schedule. I think a Script might even do the trick. That’d save you credits, although that might be a bit more difficult to setup.

As this is a simple check, be sure to select a low cost model, as otherwise you’re consuming a needless amount of credits.

You might also find some inspiration in this topic, as you can now add different tabs to my tasks.

Design magical tabs with group, sort, and filter!

Asana’s changes in the past two years to how you can view projects and portfolios can really make a difference in how you work with project tabs. The aim of this article is to provide you with all the options you have to modify how you view your tabs. Index Custom columns Newly added tasks adopt the values of the filter you’ve set for your view Adding an emoji in front of a tab name replaces the Asana icon Use subgroups in List view Use multi-sort Group by due date Most of this also works in …

If you use a custom field to indicate whether it is about publishing, uploading or scheduling you can also create a tab filtered for those specific tasks. (you can’t filter by sections)