I wonder if anyone has had a similar experience. We’re trying to make better use if AI to create and organise tasks. We upload our team meeting notes to Google NotebookLM and then query it to create task headlines and descriptions.
I then have a prompt for Asana Chat AI which asks it to create the relevant tasks with related titles and descriptions. It does that part fine, but it adds all tasks to all projects, rather than adding specific tasks to specific projects. We’re feeding it a prompt similar to:
”Add these tasks to project XYZ (and we tag the relevant project)
Task 1 headline: some text
Task 1 description: some text
Add these tasks to project ABC (and we tag the relevant project)
Task 1 headline: some text
Task 1 description: some text”
Everything works fine apart from the fact it ads every task to every tagged project. Does anyone know of a prompt that would encourage it to only add tasks to relevant projects?
I’m not too surprised, as Smart Chat keeps getting better, but is not the best tool for complex requests (especially when they are relating to the creation of assets).
Ideas :
Use AI Studio that has the capabilities to handle such complex request (with the proper workflow).
Thanks for your reply. I’m not sure AI Studio will do what we need. It’s rule based, and I’m not sure what rules we’d need to build for what we want to do. AI Teammates does seem pretty awesome, but I’m sure I read it was only for larger orgs, and not available on our package level.
I’ll keep looking for a solution, but thank you for answering.
I’m not sure what rules we’d need to build for what we want to do
I guess that would be a rule that could read the content of a task and create appropriate tasks (or subtasks); nothing too complex.
You would add your prompt in a task (or in a comment), and based on some trigger, the magic would happen.
Task creation while dispatching to the right project(s) is well-supported by AI Studio.
For example, a rule that would create task(s) and assign them to the right project(s)
Hi. I had a play around with that and in the process of doing so I found a work around for my original AI Chat prompt. I’d asked it in multiple ways to ensure tasks were only added to the relevant project and it didn’t work.
On querying it again, it mention “separate recommendations”, so I retried my original prompt and added the line “Can you create separate recommendations for each project to ensure the tasks are properly grouped and only added to their respective projects”.
I’ve now managed to add 15-20 different tasks across 5-6 different projects, all of them going to the correct place. Fantastic!
