I’m Eileen, a Product Marketing Manager at Asana. I wanted to share the great news that timelines and calendars of public projects can now be shared with cross-functional partners using read-only links! The read-only link is dynamic - it will always reflect the latest updates to the project and provide a living source of truth for cross-functional teams, even non-Asana users, to stay aligned.
Creating a read-only link is simple. Select “Create Link” in the upper right hand corner of the timeline view. Once a link is created, the timeline will show as “Link Active” and project members can copy and paste the link and share with others. Project members can also preview and deactivate the link as needed.
Partners with the shared link will be able to see project name, tasks, assignees, and due dates. To view task details, create new tasks, and collaborate with the team, partners can join the project, if they are employees of the same organization.
For admins who may need to manage the flow of information in and out of Asana, there will be a setting available in the domain and division admin console. The “Read-only link sharing permissions” setting in the Security tab will enable/disable the feature for the entire company. Please review the Asana Guide article for more information about this feature and the admin controls.
This feature will be available gradually to Premium, Business, and Enterprise customers starting May. Based on early results, we may roll out this feature to all our Premium and up customers as planned, or roll it back. Stay tuned for more info!
If you see this feature on your timeline, check it out and let us know what you think! Soon, read-only links for calendar view will be available as well. We would also love to know which other views (ex: Board, List) would be most helpful to you.
- Project list view
- Project board view
- Project overview
- Project dashboard
- Other (tell us in the comments!)