Introducing Scheduled Triggers - Automate Your Workflows with Time-Based Rules!

Hi Asana Community!

I’m excited to announce we are launching Scheduled Triggers! A powerful new automation feature that lets you create time-based rules to keep your workflows running smoothly without manual intervention.

What are Scheduled Triggers?

Scheduled Triggers are a new type of rule trigger that activate based on time and date conditions, giving you unprecedented control over when your automations run. Unlike traditional event-based triggers (like “when a task is completed”), Scheduled Triggers fire automatically at specified times or intervals.

There’s so much we want this feature to accomplish for your workflows. Rather than waiting to launch everything at once, we decided to roll this feature out in phases so you can start getting value immediately while we continue building toward the full vision.

V1, essential time-based automation (Available Now):

  • Create a task: Automatically generate recurring tasks, reminders, or follow-ups at scheduled intervals
  • Draft Status with AI: Leverage AI to automatically draft project status updates on a regular cadence

V2, the complete Scheduled Triggers experience (Coming in early 2026):

  • Access to all existing rule actions including task assignments, custom field updates, and more

Let us know if you have any questions or feedback!

33 Likes

@Nadeen_Saleh I read this and immediately ran to My Tasks. Sadly, I don’t see it available there. Is this part of the expected rollout?

3 Likes

Hell yes!

That’s great! Are you also planning to add the option to include some conditions like “check if task is no longer blocked”? Thanks!

2 Likes

@Otakar.Libra @Jeremy_Long the (1) ability to filter the scope of a scheduled trigger and (2) scheduled triggers in My Tasks will be both be a part of the V2 launch!

6 Likes

I can see it now on project level, but not on portfolio level. Will it be available there?

Also will it allow to schedule a task based on inactivity which could be run say at scheduled interval?

Say for example: if “no comment in last one week” then add comment ‘provide an update’ to the task, run every morning at 8am.

When do you expect V2 launch?

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I’d love to see some use cases examples. Does anyone have any idea? For now I see that still recurring taks is more useful than this.

2 Likes

Yay! I’ve been using workarounds for this so I’m pumped for this new rule!

Amazing! Would love to hear some use cases from others on how they are planning to leverage this new capability :nerd_face:

2 Likes

Will this be compatible with bundles too?

Yes, it is, @Roberta_Whitford :slight_smile:
Welcome to the forum :waving_hand:

Hey @Jeremy_Long , I did the same thing. But, when I opened a project I own to setup a new rule workflow, it showed up!

1 Like

@Starian_Porchia I ended up creating a dedicated project for this trigger so I could keep it private from my other projects and use it solely for creating personal tasks.