It would be cool to be able to create folders/categories and rules for the Asana inbox similar to MS Outlook.
Building on that: ability to pin those folders to the top of the inbox to quickly check mentions, new assignments, comments, etc.
Hello @Gerald_Snyder, here is another feedback request thread about the inbox that might be interesting.
Inbox filter per project
Also you might wanna update the title of your feedback request a bit further so it is even more precise and easier to find for others.
By rules do you refer to being able to set up inbox rules to filter incoming messages based on various conditions and then move to a specific subfolder?
Basically you wish for the current inbox feature to be expanded to kind of replace an email inbox?
For 2024, we conducted an evaluation of asana usage within our company. It became clear that the biggest weakness in our usage lies with the inbox. During the implementation of asana in the company with the help of Bridgeflow, we were advised to use as few tools as possible. The goal is for all internal communication to transition completely to asana. However, we lack certain features to make our work more organized and to quickly locate messages.
Currently, there is no good solution for important internal messages that establish rules and structures, plan deployments, or facilitate ongoing discussions. A simple bookmarking system is insufficient for us. We are too accustomed to using Outlook, where we can categorize messages thematically into folders and have quick search functionality available for messages based on recipient and topic.
For the asana inbox, we would like features that significantly enhance the clarity of the inbox beyond the current filtering and sorting options. For example, different bookmark colors that can be individually named or customizable tags to assign to messages, similar to how custom fields work. Alternatively, customizable inbox folders could also be a solution. Having 3 to 5 folders would be sufficient and very helpful.
In general, there needs to be a significant improvement in the clarity of the inbox; otherwise, we will have to move our internal communication back to another tool.
If you consider your request to be close to either this request:
or to the request in the post within that topic, then please reply here and I can merge the topics preserving votes.
FWIW, many of us recommend and train with strategies for Inbox zero in Asana (one touch, use of task follow-ups, etc.) and never have a need for more functionality than already provided.
Thanks,
Larry
Yes, please add it to the existing post, even if no idea for tags is mentioned there.
I’ve merged your post into an existing topic where you can click the title to scroll to the top and vote by clicking the purple Vote button. Existing votes have been carried over.
