Forms that create Projects

Hi @Kristine_Stigas and @Nicole_Tiberi , welcome to the forum :wave:

I’m a volunteer forum leader and an Asana expert, Solutions Partner, consultant and trainer that helps teams make the most out of Asana.

I can confirm that, for a while now, it is possible to create a custom rule in Asana that can convert a form submission instantly into a project, as per the screenshot below:

This rule action allows you to instantly convert the task from the form into a project and do that either as a blank project or based on a project template. While it does that it can also add the project to any portfolio(s) and also add the task collaborators as project members.

You can read more about what happens to a task when it gets converted to a project here, but essentially it does this:

Original field: → New field:
Task name → Project name
Task assignee → Project owner
Task collaborators → Project members
Subtasks → Parent tasks
Subsections → Sections

…and any custom fields in the project (where your form submissions land) will get remapped to custom fields in the portfolio (which the newly created projects are added it).

There are however some limitations to this rule action, especially regarding project templates that use dynamic project roles, such as this much-wanted feature that you can also vote on :wink:

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