Filter notifications to Mentions only

Would it be possible to add the option to only receive notifications on mentions? Being part of multiple projects and following my team’s tasks gets frustrating in the amount of notifications that I get. I need to receive mentions, as those are on things that require my urgent attention, but I do not necessarily need to get all notifications, as I go to the tasks regularly anyhow to give updates and check status. It would be very helpful to have the option to turn on e-mail/inbox notifications for mentions only and ignore all else, or only get mentions to mail and all the rest to inbox.

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Hi @Jakub_Kuba

This is a great question, though at the moment notifications are unable to be toggled so that you get a notification only if you are @mentioned. Rather, notifications are sent out if any of the following activities occur:

  • A task is assigned to you
  • A task is unassigned from you
  • A task assigned to you has its due date changed
  • You have been @mentioned in a task and added as a collaborator
  • A task you are following has new attachments
  • A task you are following has new comments
  • A task you are following is marked complete
  • A task you are following is given a Like
  • Your comment is liked
  • Your attachment is liked
  • Your task completion is liked
  • A Conversation is started in a team or a project you’re a member of
  • A comment is posted in a Conversation you’re following
  • A project you are a member of has new tasks
  • There is a new status for a project you’re a member of
  • The status of a task you’ve been waiting on has been changed

Additional information is available at the following link to our guide: Email notifications from Asana | Product guide • Asana Product Guide

That said, I’d be happy to pass on your request to our product team to review, though at the moment we don’t have the ability adjust your notifications according to your wishes just yet.

Hope this helps Jakub!

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Hi Michael,
I know that is the case with the notifications, but it would be great to have the ability to choose only those which are actually relevant for any given team member. At this point, you either get your inbox swamped with tens or hundreds of notifications, which wastes a lot of time to sort through and causes a chance to overlook something important.
I am pretty sure more Asana users would actually find the possibility to only get notified on @mentions to mail, while copy of everything including the @mentions stays in asana inbox would be awesome option to have. Asana has quite the potential, and if the settings are there in the back end already, it would be great to have the option to select which notifications you actually want to get or not.
Case being: my team works on projects and I only go there once/twice a day to check on the status of active ones, but I do not need to be notified on those which are closed, as I’ll see that easily in overview. On the other hand, I need to know where I was mentioned to give opinion or additional info missing to allow team to finish the tasks. That is priority notification which I need, but all else is just “FYI” kind of good to know, but not necessary to get directly.

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Hi,

Is this a feature yet? Is there a way to filter Asana’s inbox by mentions? Or to only receive email notifications when mentioned?

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@Michael_A - adding a +1 here, as it would be very helpful to be able to customize which notifications show up in our inbox. We’d love to move more in the the Asana app by using Asana inbox instead of slack for our inter-team communications around tasks, but its unusable right now because its too full of clutter. If we could ONLY see @ mentions, we’d probably adopt it.

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+1 here as well. These are critical to keeping things moving and they’re too easy to miss/lose/

And the ability to search by @mention. There are regular occasions when I need to ensure that team members are following up on items they’re tagged in, but not necessarily responsible for as assignee.

+1 to choosing what notification you will want to receive instead of being spammed.

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  • 50 here. The team is fed up with spammed notifications for any updates on projects they’re a part of. Notifications when tagged only is essential to declutter inboxes or else members are disabling all notifications.
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+1 here as well. As a manager for projects with many members I’m receiving tons of emails and don’t like the idea of having to build filters manually in my email client to sort out the mentions

We have a similar issue; however, I was able to set up my email filters to separate notifications into two folders: @mentions and FYI/everything else. It’s not perfect but it works pretty well for me. If anyone uses outlook as their email platform, let me know and I can share the basic instructions here

2 Likes

Is this feature available yet, or maybe an update if it’s in the works? Would be super useful…

We really need it. I try to get out from followers if unnecessary but I still get too many notifications(+80 over 1day).
We need to get only mentions and assign to me notifications.

That’s a good tips! I try to do.

If you can pass along the instructions, that would be great!

No problem @Mark_Shorett! I updated it a bit so it’s less specific to my org, but you can take a look via this Google Doc.

Hope this is helpful! Feel free to ask me any follow up questions, and I can try to answer. Definitely advise that you keep and eye out for additional rules you’ll need to add based on any other emails you get on a regular basis that might have similar wording to the Asana notifications.

Has the solve for this happened yet? I’m super desperate—just got onboarded by a client to do freelance work and the tidal wave of asana emails is drowning out everyone else I work with.

We also desperately want more control over notifications. Please give us more controls over it. Another example is I don’t need Notifications for new tasks assigned to me, they already show in the top of My Tasks

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+1 - notifications are either all or nothing – you should be able to pick which types of notifications you want. As it stands it doesn’t make it easy to sift through the clutter and home in on messages you were sent, or updates on tasks.

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Please add this ASAP! I’m involved with so many projects on our team, that my inbox feels very “spammy” right now. What I need is control over what kinds of notifications (i.e. @mentions) and also which projects I want notifications for. Some of them, a daily or weekly report email is great.

+1 here. For now I implemented the small script which uses the API to remove all the collaborators from each commented task, so at least my team don’t get the emails about tasks which they were involved in the past, but don’t interest them now.