can I use a rule to assign responsibility for any new subtasks in project?

English Forum Tips and Tricks
1

I want to use a project for my own work and have a rule so that any new task in that project is assigned to me. Is it possible to use a rule to do the same for any subtasks? It appears not. Even with the ‘apply to tasks and subtasks’ option selected, it doesn’t work

2

Welcome, @Tom_Swann,

I don’t believe you can do this in native Asana but I believe you can with Flowsana.net which allows rules to run on a) tasks, b) subtasks, or c) both. (cc @Phil_Seeman).

Thanks,

Larry

3

This sounds more like a bug than intended behaviour.

  • When a task is added to a project
  • Run on task and subtasks
  • Rule doesn’t run on subtasks
4

Not really; because subtasks aren’t actually attached to the project, they don’t match the “task is in the project” or “task is added to the project” state. So it’s intended behavior given the (some would argue, um, odd) behavior of subtasks.

As @lpb noted, we don’t have this shortcoming in Flowsana as we wrote special code that will fire rules on subtasks even though they aren’t technically “in the project”. :grinning:

1 Like
5

I’m in agreement with @Phil_Seeman; it’s working as intended (FWIW) so not a bug.

Thanks,

Larry

1 Like
6

So it is intended behaviour that rules don’t run on subtasks that are added to tasks that live in this project when we select “Run on tasks and subtasks”

This doesn’t make any sense to me. Very unintuitive.

7

Submitted feedback: Make subtasks inherit project(s) from parent tasks and adjust subtask visibility

8

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