Automatically set tasks inactive when project status is "on hold"

Hello everybody,

I’m fairly new to Asana and therefore might not have found the right way to do this yet. Is there a way to automatically set all tasks related to a project with the status “on hold” as inactive so that they don’t appear in my upcoming tasks as long as the project remains on hold? Subsequently, when the project is being activated again, is it possible that all tasks will be actiavted again in the exact same sequence with the same duration, only starting at the date when the project is being activated again? That would be a really beneficial aspect!

Best regards,

Carl

It does not exist, natively anyway. I would find it kind of weird; what if some of those tasks in the project are the tasks responsible for unblocking the project? :grimacing:

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Hi @Carl_Schade, welcome to the Asana Community Forum :wave:t2:

When you say you want to set a task as “inactive” do you mean remove the due date? Unfortunately, this feature doesn’t exist right now but I suggest you create a #productfeedback post if this is something you would like to see in the future :slight_smile:

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Good point, though that would rather be a Milestone/Approval in my opinion. By following that path, one could combine the inactivity of tasks with the functionalities I would need, don’t you think?

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I don’t see why.

Anyway a product feedback is probably a good thing like suggested, even though I believe it won’t really happen, at least not the way described, but that is just my personal opinion :slight_smile:

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Well then I’ll try differently: Is there a possibility to set all tasks related to a project as inactive or do I have to delete all dates on the tasks so that they don’t pop up in my “Tasks due” anymore? I want to keep the project with its whole structure and everything else though, as it will just be postponed indefintely and will be activated later.

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@Carl_Schade,

It sounds like you’re asking about your My Tasks view primarily. If so, there’s no need to alter anything about these tasks generally; just move them to your My Tasks “Later” section and keep that collapsed. They’ll be out of view. When the project becomes active you’ll have to move them to your “Upcoming” section again.

Hope that helps,

Larry

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That would indeed be an option for that. I’ll specify even more though: If there’s no possibility to set a project as inactive, then all things connected to the project (Dashboards, Portfolios, etc.) are not showing the correct picture. I definitely need a switch to avoid all of the subsequent problems. Would it be an option to archive the project and activate it again as soon as needed?

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@Carl_Schade,

You hadn’t initially mentioned those other concerns but yes, those could be issues.

Archiving the project won’t affect the tasks, I don’t believe.

You can set a project’s status to “Hold” (besides On track, At risk, and Off track) which would show it’s Status column in portfolios that way.

But I don’t think any of those things would affect Universal Reporting, Dashboard, or Search Results.

If you’re on Business or Enterprise plan, perhaps making all the tasks Approval tasks and Rejecting them, then later making them regular (non-Approval) tasks? I haven’t tested this in all contexts. Maybe another person has a more complete answer?

Sorry,

Larry

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