I’m new to this convo and mighty surprised that nearly 2.5 years after the original post that it’s still not possible to archive tasks.
I’m also new to Asana, but I’ve used just about every other popular project management tool on the market that is embraced by marketing and/or tech teams (probably 8+ similar tools over the years).
Several people in this thread have already detailed very good reasons why it would be useful to archive tasks.
I’ll add two new things:
- If you aim to employ Agile methodologies, getting rid of project list clutter is essential to focus and limiting the Work In Progress. You really don’t want team members looking at or thinking about stuff that they’re not working on right this moment, let alone work items that are old.
Speaking of which, I’d love to see a true Kanban feature in Asana. We could probably make a Kanban hack work if there was a way to filter projects by tags (I tried it), but it would be better if the platform was set up to make Kanban native and easy.
- If projects can be archived, but tasks cannot, this tells me that Asana expects people to use projects for smaller, shorter duration work increments. I suspect a lot of teams don’t do that. In the team I just joined, they use projects to encompass all ONGOING workflow for any given team. In some cases, they use a project like a spreadsheet. That means a project will likely never be finished and archived. It will always be active. In that case, there needs to be a way to archive work increments that are within a “project” or team activities.
Short of that, Asana should have explicit instructions about how to set up work using projects, tasks, etc. I looked for that information and didn’t find it.
Bottom line: if you want your tool to be flexible enough for people to adapt it to their organization’s needs, you need more ways for people to order/reorder the work and save/archive it for reference.