Archive or complete a project, or both?

In Asana, what do you think is best: archive a project, mark as complete, or both?

I believe it comes down to what makes the most sense to your organization.

However, if you want to make the most of what Asana offers us this is what I would do:

1. Always archive if the project is done
Because usually you don’t want the project to show up in a team anymore, especially if it was completed. This can help you maintain your space cleaner.

2. Complete if this project had previous status updates OR is part of a portfolio.
Because if your organization is used to work with portfolios, this can help you see what’s been completed more clearly and finish up a serie of status with a final one.

This is what I would do. However, there’s a “BUT”.

Archived projects will still show in portfolios.

So, even though they are archived, and you want them out of portfolios you will need to use a tool like “Portfolio cleaner” (iDO Tools - Improve Asana with our tools and automations)

In short, archive or complete, I’d go with both if the project is finished.
Move on and keep a clean space!

:fr: Version Française


Hi @Bastien_Siebman , is it possible for your tool to also remove ‘completed’ projects from portfolios?

This is something I could add indeed. You need it or this is just an idea?

Yes, I have a client that would benefit from it, since they only want to keep active projects in their portfolios and maintaining this is a bit of a hassle…

I’m sure others would also find this a useful feature :wink:

I’ll get Anthony from my team to add this feature, stay tuned (will happen in a couple of days/weeks).

We’ve created “archive” portfolios for completed projects that we want to keep for reference - and then associated the projects with the archive and taken them out of the active portfolio for ease of navigation. Not sure if that’s a valuable work-around, but one we landed on.

I definitely say both. Complete for projects that are completed and archive for “projects” used for organizing information or abandoned work.