Add more than 5 "assigned to" persons in Quick filters

[Christian_Colstrup]

We have a RD dept, which are divided up in smaller groups. One of these groups consist of 6 people and when I want to setup a quick filter, which shows these 6 persons, I can only chose 5 people.
Is there a way, where I can add an extra person to this group/filter?

[Arthur_BEGOU]

Hi @Christian_Colstrup

Indeed that seems to be a limitation.

@Richard_Sather
Did you have this one? (5 users in the filter “Assignee”)

List of technical and data limitations in Asana

Last updated: Jan 2025 Don’t get me wrong, I Asana but like everything, it has its limits, which is sometimes perfectly fine, especially if you know what/where those limits are Most of the below limitations are edge cases required to handle large amounts of data, so likely these won’t be an issue to the majority of users. limitations marked with an exclamation, could not be found in the Asana Help Center, but are mentioned in the forum, thus the relevant links. …

[Richard_Sather]

Thanks @Arthur_BEGOU , I’ll add it to the list

[Christian_Colstrup]

Hi again.
Any news on this topic?
Will there be a solution to add more than 5 persons or do anyone have a work-around to show the tasks for more than 5 persons?

Thanks
Christian

[Richard_Sather]

Hi @Christian_Colstrup , you could create a ‘sister’ project and multihome all tasks, that are assigned to certain people, to that project. You can also setup a rule to do that automatically for you, too.

[Christian_Colstrup]

@Richard_Sather . Thanks for your suggestion and that’s what I have almost have done.
I have made a new Tab, where I have added the remaining persons, that could not fit into the original Tab.
But this is only temporary, as I’m running out of numbers of tabs, where I now have reached the max. and cannot add any more.

[Richard_Sather]

Hi @Christian_Colstrup , indeed that is another workaround but i thought you would have preferred all people in one list.

Regarding view tabs - you can have a max of 12, but you can certainly remove any tabs you don’t use such as Workflow, Messages, Files etc. to make space for an extra List view, for example.

[Alexia_P]

I see this limitation was added to your list - Is there a chance this will change in the future or be proposed to change?

I have entire departments that can benefit from seeing a shared view with the quick filter to refine visible tasks to assignees from that department.

[Apsara]

I have the same limitation as well. Here’s what I did to resolve it

1. Create a custom field with single select called RD
2. Create a rule if any of these 6 people are in the assignee change the custom field to RD
3. In asana views create a new view and filter everything where custom field = RD

[Emily_Roman]

Hi everyone, thanks for sharing your feedback and advocate for this feature! I’m excited to announce we’ve expanded the people filter functionality to allow you to filter by more than 5 assignees at once in Projects, Portfolios, and My Tasks views