Add Collaborator to custom rules.

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1

Would be great to have a Collaborator trigger in task rules.

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Hi @anon3811451 what kind of trigger would you want - when a new collaborator is added or like a condition/ second trigger of if a collaborator is X

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It would be nice if there is a trigger for when collaborator is added to the task. I would like to automatically add a project to a task when a certain collaborator is added to the task.
I have created specific projects unique to outside consultants that just have guest access to Asana. They can’t really see the tasks that they are collaborators on without doing a search for their name. I believe adding tasks to a project that they are members of, it allows them to more easily see all tasks that they are part of.

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@Eric_Sung,

Until/if this becomes available, you could consider a rule triggered by a “Do” single-select custom field with values like Add Jane and Add Joe. The action could be both to add the collaborator and do the multi-homing.

Thanks,

Larry

5

Ah! That makes perfect sense, never thought about using a custom field to do this.
thank you for the workaround.

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Hi everyone, I’m excited to share we’ve just launched the new trigger option for Rules: “Collaborator is added.” Here’s what you can do with it:

  • Automate follow-ups instantly: Set up Rules to take action the moment a collaborator is added to a task—no more manual steps to notify teammates or kick off workflows.

  • Flexible filtering: Use the “is” or “is one of” operators to trigger your Rule for specific collaborators or any collaborator addition.

  • Find it easily: The new trigger appears under the “Added to task” section in the Rules builder.

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Thanks for all the feedback you shared on this thread! Let us know if you have any questions or feedback :slight_smile:

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