Subtasks and viewing in Lists and/or Timelines

I’m wondering if there is a way to expose/show subtasks in List view or as part of a Timeline? The idea being able to see dates to those subtasks as well as how many per task.

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Hi @Paul_Gordon and welcome to the Forum!

Because subtasks don’t currently inherit their parent tasks project, they do not not show up on your timeline, unless you manually add them to the Project using the Tab+P shortcut. You can learn more about this in the following guide article: https://asana.com/guide/help/tasks/subtasks#gl-subtask-project

The best advice I can give you is to add your subtasks to their parent task project using the TAB+P shortcut > once you do this, subtasks will show on your Timeline (providing they have a due date). But by doing this, subtasks will also show in your task list; so to avoid any confusion, I’d recommend creating a Section call subtasks and nest all your subtasks under this section so they don’t bother you in your tasks list view.

Hope this helps!

Thanks Marie, the steps worked but would be great to see the connection between Tasks and Subtasks made more efficient one day, would save the extra steps and less manual. (as once associated together you then have to move the Subtask under the Task in list view and so they are together in Timeline.
Thanks again.

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I suggest to use Instagantt as it’s more capable of handling Gantt charts with Asana than the “timeline view” … :expressionless:

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I bough a subscription of Asana just to get access to “Timeline” but since it’s so brief it rarely helps. It’d be so easy if going into timeline and klick an “arrow” to get a dropdownlist to see the subtasks and dates related to them, just as you do on a task in list view.

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So to view subtasks in timeline you have to clutter your board with all the subtasks showing up? That’s terrible UX, especially given that there’s no “advance to next subtask” button or shortcut that I have found. So, using the mouse, I must manually click into each tiny subtask icon, assign it to a project and then a category, click out of the subtask, and repeat the process for 40 subtasks? (oh, and apparently dependencies only support 30 :frowning:)

If my org used Smartsheet this would be so easy.

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But by doing this, subtasks will also show in your task list; so to avoid any confusion, I’d recommend creating a Section call subtasks and nest all your subtasks under this section so they don’t bother you in your tasks list view.

This is crazy. I want the subtasks nested under their actual tasks, not separately under a “Subtasks” section. Asana’s solution means that either the Task List view or the Timeline view are broken. Please fix this issue!

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@Marie @Victor_Henning This is crazy - i’ve seen a lot of threads about this exact issue going back 2 years and makes no sense for me to create a section in my list view called ‘Sub Tasks - Calendar View’ that i need to minimise at all times in the List View. Come on product team, get it fixed!

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Agree with other users. Asana, please fix the issue and enable subtasks to show on the timeline in the user-defined structure under their parent tasks. It would also be helpful, like some users noted, to have an option to collapse or expand as needed.

Also I’m troubled by the fact that reporting (either Asana or Tableau integration) cannot work at the subtasks level(s), but it can go to a different thread.

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