Show more information with read-only links -> Custom Fields

Another perspective: You might want to control who is able to read what you are sharing. If you allow everyone to view read only links you have no way of knowing when it is being accessed by others than for whom you intended this.

Any further update on this? I would like the public link to show exactly the same and all columns that a project has but obviously with read-only access. However, currently the link shows only a couple of columns and missing a few. Is there a way to fix this? Thanks.

1 Like

+1!! This is much needed.

1 Like

What’s the current status? This is desperately needed.

1 Like

Is still a new feature??? Lol

This issue/feature request is almost 3 years old. Without word of movement on it, I can only assume Asana will not be adding it. We were looking to expand the level we use Asana, but will now be looking at other options. Such an easy feature to implement, it’s baffling why Asana wouldn’t display custom fields in public, read-only views.

No word from Asana doesn’t mean anything, knowing that they don’t communicate on the roadmap. If they came every month saying ā€œnot part of the roadmap yetā€ you would be equally angry (or even angrier). Make sure to upvote at the top!

And if people can stop saying a feature Is ā€œeasy to implementā€ that would be great :sweat_smile: nothing is easy when your app is used by millions of people, on multiple devices, in multiple languages.

Food for thoughts: let’s say they do develop this feature. Let’s assume they turn it on one day. Then thousands of read-only views suddenly show information that used to be hidden. Well, ok, you’ll tell me ā€œlet’s add a toggle to let people chooseā€ and then you just made Asana codebase more complex, harder to explain etc

1 Like

This is a valid point. However, as it stands, the list of projects and dates already falls under this type of shared experience. What I think people are asking for (myself included) is the option to show a more customized set of information in this ā€œno strings attachedā€ format.

For example, if I’m comfortable with someone viewing my tasks and due dates as you described, why wouldn’t I also want to show a custom field—like a production status—that conveys a key piece of information specific to the audience’s needs?

If sharing information like task names and due dates is considered safe, then why is it seen as a higher risk to share additional fields, like production status, that might be just as valuable but less sensitive? It seems arbitrary to label some information as safe and other details as too risky when, in many cases, the custom fields would be just as useful without adding extra risk.

Because custom fields can contain things like time spent, time estimated, budget, cost, hourly rate… There is a wide range of risky fields people use, so to me it was a smart move to release the read-only feature without field and then work on the ability to pick the fields you want to show (instead of not releasing anything until everything is ready). We discuss this lean way of releasing features in šŸ¦„ If Wishes Were Unicorns: Why Asana Might Not Have Implemented that Feature Request (and other thoughts about Asana feature development and product strategy)

2 Likes

+1 from our org.

+1 from our org, we have lots of external partners who need visibility into status and prioritization custom fields. Right now, the view-only link is useless for this, and we are forced to export information into Google sheets, which then creates duplicate info to be managed.

5 Likes

Hey Team! Any updates on this topic?

I think a great thing to have is toggle on/off fields to show for a specific dashboard, or create a specific view with the hidden fields and make it shareable (we already have this ability for main tasks)

2 Likes

I am trying to give vis. to people within my company who are not on Asana - think, executive leaders who need access to a calendar view of events (projects) and specifically the speakers speaking. I’ve added a ā€œspeakerā€ field to my project.

Is this the extent of details people can have? Other articles show there are custom fields that show, but not in case. Appreciate any help.

2 Likes

Hi @Claire_Brown2,

I moved your post to an existing topic for this request. You can add your vote for it here!

1 Like

+1. This feature would relieve many issues from a high level visibility standpoint. While I can understand a security feature, having a toggle on/off fields to allow to show in public would be clear that up.

Hope to get an update on this!

1 Like

Hi Rebecca, I just saw this old threat here and wonder if somthing changed already? I also really miss the possibility to show custom fields from a list in a public shared link. :thinking:

1 Like

I have my fingers crossed on being able to add my custom fields to boards shared via a public link as well. Posting on here so i get notifications :smiley:

I’d also love to be able to protect these boards password/secure phrase as well. I don’t want my clients to be forced to create Asana accounts just to see these boards (which it looks like they do unless we pay for Enterprise), but I don’t just want to make this information completely public. I feel a password would be a good middle ground. Is this possible?

+1 on this

I know this is closed for votes, but commenting for visibility. This would be a huge help for my marketing team to give visibility to our sales org.

@esully12, Just to clarify, it’s not closed for votes (though if you voted once, then it would be closed to you only because you voted). For others, don’t forget to click the title to scroll to the top and vote by clicking the Vote button; that’s the quickest and most effective way to express your support for a request.

Thanks,

Larry