I’d like clarification on the following scenario: If I subscribe to the Starter plan for a specific team in my organization, while the other teams remain on the free Personal plan, can both teams collaborate on the same project created by the “Paid team”? I noticed that I can subscribe at the team level instead of the organization level, as explained in this link.
My goal is to have a small group of managers with access to the Starter plan features, while the rest of the team uses the free Personal plan. The managers should be able to manage the project (e.g., set priorities, dependencies) and assign tasks to team members on the free plan. Once a task is assigned, the assignee with the free plan should be able to update progress and communicate via task comments.
Can I achieve this by setting up two teams: one for managers (subscribed to the Starter plan) and another for the remaining team members (using the free Personal plan)? The managers would create the project and share it with the free plan team, granting editor access.
You’re asking about Team plans, which are similar to Divisions, which are the better choice if you go that route. (I don’t think the link to the thread re “Guests” is germane to your question.)
This is a complex area and you should reach out to Asana Sales (or Support). You can also see this and the help article it links to at the end:
In short, I think (but please review with Sales/Support to be sure) to avoid paying for extra seats, the project could have to exist in a free team, not in a paid team.
Hi everyone, adding some additional context here, but as @lpb said, it’s best to chat with Sales or Support directly since they can view your organization details and provide more specific information for your case.
We are currently updating how membership and licensing work in Asana to improve collaboration between paid and free users. With these changes, you can now have both paid and free users working on the same projects within your organization. Essentially, you’ll set up a “container team”, which will be upgraded to your desired plan, and assign paid licenses to the users within that team.
Members of these container teams covered by the paid plan will have access to the plan’s paid features across all of Asana, including in free teams.
If you create projects in the free teams where both free and paid users (members of the paid container team) are members, the paid users will be able to use paid features in these projects, while free users will only have access to free features. Free users will still be able to trigger rules and access forms created by paid users, as these features depend on that ability, but won’t be able to create rules or forms. Other paid features like timeline and custom fields will be available only to paid users.
We don’t have a guide article for this updated functionality yet, because although this change is already available for all mixed organizations (organizations with a mix of paid and free teams) there’s still some work to be done. But we will add an article to our Help Center covering this topic as soon as everything is ready.
Hi Vanessa, do you expect the article to be out this side of Christmas?
I am evaluating Asana vs. MS Teams (Roadmap) for our senior management and product (hardware) teams.
Thanks
