We got this question from a participant in our training today, and I wanted to share here for others who have questions about notifications within projects and tasks.
Question: “If a project is public to a group of people, do you have to add every person as a collaborator on each and every task as well?”
Answer: "It depends what you want them to be notified about.
Project members will get updates when new tasks are added to the project and when new progress updates or conversations are posted.
Task collaborators will get updates when changes are made to that particular task (task gets completed, comment posted, etc.).
So, if you want folks to get updates about changes made to every task in a project, you would need to add them as collaborators to the tasks. You can do this in bulk by multi-selecting (clicking the first, holding shift and clicking the last) and then adding the collaborators to all of them."
Does anyone else have guidelines on who they add as a task collaborator vs. project member?