And to give some general feedback to the Asana team:
My team moved from Trello to Asana a few years ago because Asana was a great GTD compatible task management system that worked with multiple users and could handle recurring tasks pretty well.
Over time, Asana has continued to add more and more feature bloat, but we have mostly ignored that and continued to use the great core functionality as we always have. I now see 6 links at the top of the menu bar, and we still only use 2: MyTasks and Inbox. I have been concerned Asana would do something in its never ending quest to add more âfeaturesâ that would break this core functionality, and today it looks like this is the case.
Iâm hopeful that Asana understands this and we will see a satisfactory fix soon.
We are too, so as new users, weâre definitely in limbo, not wanting to learn V1 and lose it quickly, and not having access to V2. So right now Asana is functioning like a big post it note list app. Looking forward to figuring out workflow when they finally roll it out to us.
I just got the upgraded My Tasks today. Hated it right away, this is now how I work. I want one view of all my tasks that I can sort by due date. Recently Assigned, Today, Upcoming, etc are all meaningless to me. Fortunately, in the Sort drop-down I found I can turn off âSort within sectionsâ and be back to the way I need it to work.
Iâm running into the issue of updating a due date for a task when itâs in a section with a rule but when the rule is ran, it does not update the task into the new correct section.
Once again, Asana makes a comprehensive, workflow-breaking change without warning and without any transition period, then has to scramble to try to bring back the critical features that were removed. This one though is probably the worst. I used to brag to people about Asana because of the novel âNew/Upcoming/Laterâ scheme that worked so beautifully, especially for personal task management (i.e., My Tasks). Now this is gone and Asana feels like just another clunky task management tool with way too much clicking around the screen. My issues (the same as many):
Today, Upcoming, and Later are now just generic sections. No keyboard shortcuts to navigate between them (the workaround shortcuts are no good)
My previous âsubsectionsâ, which I used regularly, have been converted to full sections which destroys how I used them
Recurring tasks showing up in Recently Assigned. This is absolutely terrible.
Importantly, the new rules do NOT recapitulate the old priority system for one main reason for me: I do not want a task in the Recently Assigned section with a due date of today to go in the Today section. I manually review the tasks in âRecently assignedâ each day to confirm if theyâre needed, put them in projects, etc. This was a critical part of my daily routine and workflow. So the new Rules do not substitute the old, very smooth way of automatically sorting things.
Very disappointed in Asana, which I used to brag about so highly.
The task will only move sections when it hits a specific trigger - itâs a shame we canât set a range of due dates in a rule - something like âgreater than 1 day, less than 7 daysâ so that a task I date for a few days from now will get moved tonight. That task isnât going to move until it hits the âtodayâ rule.
In fairness the above behaviour is no different to âpre-ruleâ times, but rules were an opportunity to make a great product even betterâŠ
Couldnât you create a rule to move recurring tasks into whatever section you wanted to upon creation? Might require adding a tag or use of a custom field to note that they are recurring (donât think rules today can âseeâ that), but then you could have the rule move it to whatever place.
I would advise against creating any rules just now to try and work around the My Tasks recurring-task behavior. Asana has said theyâll soon be improving (or some might say ârepairingâ) the behavior of recurring tasks in My Tasks, so if it were me, Iâd wait - IMO not worth potentially spending time on something youâll likely be throwing away soon.
Iâve been using Asana for 8+ years and the new MyTasks is total crap. Is there a button to go back to the main MyTasks dashboard that made me love and recommend Asana?
My understanding this would only occur if you set a rule for the Recently Assigned Section⊠I donât have rules associated with that section and any Task assigned to me stays there until I move itâŠ
I also used Subsections under the Today Section which I moved task manually into previously. These still work for me without issue, and in somecase slightly easier now that there is the toggle to move tasks to the section without having to drag. Can you elaborate on how yours are broken?
Yes agree that no Shortcuts and the Recurring task problem are not good but Asana have committed to fixing those soon.
For the recently assigned, the issue for me is with due date-based rules. Based on my tests, if I create a task today and make it due tomorrow, as soon as itâs tomorrow it automatically puts it in the Today view if I use a due date-based rule (the only kind I can make as a non-pro user). However I donât want this. I want to review it manually in the âRecently assignedâ section first. Itâs just part of my workflow.
For the subsection, I also used one subsection under âTodayâ called âTo Sortâ. any tasks under upcoming or later would automatically go under this subsection, then I would sort them by priority for the day. I guess I could make a rule workaround to accomplish the same kind of thingâŠ
At the end of the day here, I think we can all agree that itâs not the specifics that are at issue. The issue is 1) You changed the structure and didnât warn me about it, 2) it broke my workflow, and 3) I canât change it back. Thatâs the issue here.
In case you missed it among the 200+ poss above, my article:
shows my simple workaround, a dashed line, that allows me to triage tasks and rule updates so nothing happens without my review; it seems like that addresses at least a piece of your workflow. Not perfect, but best workaround I know of for now.
My challenge is with recurring tasks. When I complete one, the next one automatically shows up in âRecently Assignedâ. It might be due in a week, two weeks, a month, or some other timeframe in the future.
These recurring tasks used to stay buried in either âUpcomingâ or âLaterâ, and would automatically appear in âTodayâ when their due date arrived. I relied heavily on this workflow.
Is there a way to create a rule to replicate this functionality? Even if itâs for paid users only, thatâs fine.