🔢 List of technical and data limitations in Asana

[Richard_Sather]

@Andrea_Mayer , @Arthur_BEGOU , you two are on Keep them coming

I’m not sure what is more impressive; that Andrea reached 1000 comments in a task or that @Bastien_Siebman has over 300 tasks this month!

PS: 4.12 & 5.4 added

[Richard_Sather]

@Arthur_BEGOU , is it possible for you to easily recreate this limit within a Portfolio to test whether this also applies to Workload within a Portfolio (not just Universal Reporting)? Cheers

[Arthur_BEGOU]

Hi @Richard_Sather

I’ve tested it, and indeed, the same limit applies with “Workload within a Portfolio”.

[Richard_Sather]

Thanks @Arthur_BEGOU

5.4 updated

[Richard_Sather]

Updates to:
1.3. Limit of 100 custom fields within a single project
1.4. Limit of 100 custom fields within a single portfolio
1.5. Limit of 100+ (?) custom fields within a single task (under review)
5.3. Limit of 100 custom fields within a single portfolio

[Arthur_BEGOU]

Hey @Richard_Sather

You might want to take a look at my comment there about limits of Bundles

Standardize and scale processes across teams — with workflow bundles

Hi @anon31636872 I’ve been in touch with the Product Manager of Bundles and this is what I’ve learned about limits : Limits on bundles per project: 5 And Limits of workflow features (rules, fields, etc): follows the limit per project I will quote him directly: For example, there is a maximum of 50 rules allowed per project right now. The bundle will respect the project’s limit. Here are a few scenarios of what it could look like: Scenario 1: A project has 40 rules …

[Bill_Manley]

Amazing list - I wish I saw this a few months ago when we started building our Asana instance. Thanks @Richard_Sather !!

[Richard_Sather]

Thanks @Bill_Manley , glad you have found it useful!

As you can see, this post is turning into a community-built one… it wouldn’t be soooo long without the help of my friends @pforumleader @ambforumleader

And there’s more limitations coming soon…

[David_Nelson]

Hi @Richard_Sather, I’d like to express my appreciation for this article. Exceedingly helpful indeed! Thank you for your work on it and for keeping it up-to-date.

[Richard_Sather]

Thank you @David_Nelson , that’s very kind of you!

[Richard_Sather]

Raised limits:

4.1. Limit of 50 task templates within a single project (from 20 to 50)
8.3. Limit of 10 sorts and 10 filters in List & Board view (from 10 combined to 10+10 each)

Newly added:

4.13. Limit of 65,000 (approx.) characters in a task’s description
Thanks @Andrea_Mayer

13.1. Limit of 5 bundles added to a single project
13.2. Limits of Custom fields, Rules and Task templates within a bundle
Thanks @Arthur_BEGOU for these two.

[Bastien_Siebman]

@Richard_Sather

13.2. Limits of Custom fields, Rules and Task templates within a bundle

do you have an actual number?

Thanks for updating that list!

[Richard_Sather]

Hi @Bastien_Siebman , as per notes above (too long to fit in the summary)

@Richard_Sather

13.2. Limits of Custom fields, Rules and Task templates within a bundle

The limits of these features respect the current limitations. Refer to 1.3, 2.1 & 4.1 above but also take note of @Arthur_BEGOU’s post here.

[Sarah_DeLena]

Is there a limit on how many people you can add to a single project? (other editors)

[lpb]

@Sarah_DeLena, I don’t think so.

Larry

[Richard_Sather]

Newly added:

8.4. Limit of 12 tabs of saved views in projects
No reference currently in the guide, but confirmed in the forum here.
You can add a total of 12 tabs of the same type; i.e. you can have up to 12 List views if you remove all other tabs such as Overview, Board, Timeline etc.

[Bastien_Siebman]

@Richard_Sather

1.5. Limit of 100+ (?) custom fields within a single task (under review)

Any news regarding this?

[Richard_Sather]

Updated limit:

• 1.5. Limit of 60 custom fields displayed within a single task’s task pane

@Bastien_Siebman , thanks for the nudge… I’ve been meaning to look into this.

I’ve slightly rephrased the limitation because it seems a task can be multi-homed into numerous projects with 100 CFs each (I reached 500 CFs in total, seemed like it could keep on going…), however only 60 CFs will be displayed within the task’s task pane, thus the limit. See details above in the updated OP.

[Lucho_Soto]

Limit of 20 subtasks that can be created under a task using rules. Would be extremely helpful to bring the subtask limit to be on par with a task template.

[Richard_Sather]

Hi @Lucho_Soto , thank you for noting this and contributing to this post! As such…

Newly added:

• 2.4. Limit of 20 subtasks within ‘Create subtasks’ rule (also referred to in 4.14)
  Interestingly enough, there does not appear to be a limitation on how many subtasks can be added within these 20 subtasks. I reached 51 subtasks and stopped testing - this appears to be limitless, similar to subtasks within Task templates, refer to 4.1 below.

Updated notes:

• 4.1. Limit of 50 task templates within a single project
  There also appears to be no limit of subtasks within a task template. I reached 51 and stopped testing.