🔢 List of technical and data limitations in Asana

Hey everyone, here are some updates just added:

:white_check_mark: 1.3. Limit of 100 custom fields within a single project
(as a result, I need to look into 1.5 also)

:exclamation: 4.10. Limit of collaborators within a task (?)

:white_check_mark: 4.11. Limit of 2000 tasks with due dates for Critical Path in Timeline

:white_check_mark: 12.1. Limit of 10 projects or portfolios connected to a Goal’s progress

:white_check_mark: 12.2 Limit of 100 subgoals connected to a Goal’s progress

Thanks @Andrea_Mayer & @Arthur_BEGOU :+1:


Hi @Richard_Sather

A very fresh one about Universal Workload :slight_smile:

=> 300 tasks per person (for one level of zoom : days/week)

Screenshot (42)


Something I wasn’t able to find in the above list and I stumbled across today is a limit of 1000 comments per task @Richard_Sather

max comments per task


@Andrea_Mayer , @Arthur_BEGOU , you two are on :fire: Keep them coming :clap:

I’m not sure what is more impressive; that Andrea reached 1000 comments in a task or that @Bastien_Siebman has over 300 tasks this month! :sweat_smile:

PS: 4.12 & 5.4 added


@Arthur_BEGOU , is it possible for you to easily recreate this limit within a Portfolio to test whether this also applies to Workload within a Portfolio (not just Universal Reporting)? Cheers :wink:

Hi @Richard_Sather

I’ve tested it, and indeed, the same limit applies with “Workload within a Portfolio”.


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Thanks @Arthur_BEGOU :+1:

5.4 updated :wink:

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Updates to:
:exclamation: 1.3. Limit of 100 custom fields within a single project
:exclamation: 1.4. Limit of 100 custom fields within a single portfolio
:exclamation: 1.5. Limit of 100+ (?) custom fields within a single task (under review)
:exclamation: 5.3. Limit of 100 custom fields within a single portfolio


Hey @Richard_Sather

You might want to take a look at my comment there about limits of Bundles :wink:


Amazing list - I wish I saw this a few months ago when we started building our Asana instance. Thanks @Richard_Sather !!

Thanks @Bill_Manley , glad you have found it useful! :smiley:

As you can see, this post is turning into a community-built one… it wouldn’t be soooo long without the help of my friends @pforumleader @ambforumleader

And there’s more limitations coming soon… :wink:


Hi @Richard_Sather, I’d like to express my appreciation for this article. Exceedingly helpful indeed! Thank you for your work on it and for keeping it up-to-date.

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Thank you @David_Nelson , that’s very kind of you!

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:arrow_up: Raised limits:

:exclamation: 4.1. Limit of 50 task templates within a single project (from 20 to 50)
:exclamation: 8.3. Limit of 10 sorts and 10 filters in List & Board view (from 10 combined to 10+10 each)

:star2: Newly added:

:exclamation: 4.13. Limit of 65,000 (approx.) characters in a task’s description
Thanks @Andrea_Mayer

:white_check_mark: 13.1. Limit of 5 bundles added to a single project
:white_check_mark: 13.2. Limits of Custom fields, Rules and Task templates within a bundle
Thanks @Arthur_BEGOU for these two.


do you have an actual number?

Thanks for updating that list!

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Hi @Bastien_Siebman , as per notes above (too long to fit in the summary)

Is there a limit on how many people you can add to a single project? (other editors)

@Sarah_DeLena, I don’t think so.


:star2: Newly added:

:exclamation: 8.4. Limit of 12 tabs of saved views in projects
No reference currently in the guide, but confirmed in the forum here.
:bulb: You can add a total of 12 tabs of the same type; i.e. you can have up to 12 List views if you remove all other tabs such as Overview, Board, Timeline etc.


Any news regarding this?