🔢 List of technical and data limitations in Asana

[Richard_Sather]

Hey everyone, here are some updates just added:

1.3. Limit of 100 custom fields within a single project
(as a result, I need to look into 1.5 also)

4.10. Limit of collaborators within a task (?)

4.11. Limit of 2000 tasks with due dates for Critical Path in Timeline

12.1. Limit of 10 projects or portfolios connected to a Goal’s progress

12.2 Limit of 100 subgoals connected to a Goal’s progress

Thanks @Andrea_Mayer & @Arthur_BEGOU

[Arthur_BEGOU]

Hi @Richard_Sather

A very fresh one about Universal Workload

=> 300 tasks per person (for one level of zoom : days/week)

[Andrea_Mayer]

Something I wasn’t able to find in the above list and I stumbled across today is a limit of 1000 comments per task @Richard_Sather

[Richard_Sather]

@Andrea_Mayer , @Arthur_BEGOU , you two are on Keep them coming

I’m not sure what is more impressive; that Andrea reached 1000 comments in a task or that @Bastien_Siebman has over 300 tasks this month!

PS: 4.12 & 5.4 added

[Richard_Sather]

@Arthur_BEGOU , is it possible for you to easily recreate this limit within a Portfolio to test whether this also applies to Workload within a Portfolio (not just Universal Reporting)? Cheers

[Arthur_BEGOU]

Hi @Richard_Sather

I’ve tested it, and indeed, the same limit applies with “Workload within a Portfolio”.

[Richard_Sather]

Thanks @Arthur_BEGOU

5.4 updated

[Richard_Sather]

Updates to:
1.3. Limit of 100 custom fields within a single project
1.4. Limit of 100 custom fields within a single portfolio
1.5. Limit of 100+ (?) custom fields within a single task (under review)
5.3. Limit of 100 custom fields within a single portfolio

[Arthur_BEGOU]

Hey @Richard_Sather

You might want to take a look at my comment there about limits of Bundles

Standardize and scale processes across teams — with workflow bundles

Hi @Megan_Cook I’ve been in touch with the Product Manager of Bundles and this is what I’ve learned about limits : Limits on bundles per project: 5 And Limits of workflow features (rules, fields, etc): follows the limit per project I will quote him directly: For example, there is a maximum of 50 rules allowed per project right now. The bundle will respect the project’s limit. Here are a few scenarios of what it could look like: Scenario 1: A project has 40 rules an…

[Bill_Manley]

Amazing list - I wish I saw this a few months ago when we started building our Asana instance. Thanks @Richard_Sather !!

[Richard_Sather]

Thanks @Bill_Manley , glad you have found it useful!

As you can see, this post is turning into a community-built one… it wouldn’t be soooo long without the help of my friends @pforumleader @ambforumleader

And there’s more limitations coming soon…

[David_Nelson]

Hi @Richard_Sather, I’d like to express my appreciation for this article. Exceedingly helpful indeed! Thank you for your work on it and for keeping it up-to-date.

[Richard_Sather]

Thank you @David_Nelson , that’s very kind of you!

[Richard_Sather]

Raised limits:

4.1. Limit of 50 task templates within a single project (from 20 to 50)
8.3. Limit of 10 sorts and 10 filters in List & Board view (from 10 combined to 10+10 each)

Newly added:

4.13. Limit of 65,000 (approx.) characters in a task’s description
Thanks @Andrea_Mayer

13.1. Limit of 5 bundles added to a single project
13.2. Limits of Custom fields, Rules and Task templates within a bundle
Thanks @Arthur_BEGOU for these two.

[Bastien_Siebman]

@Richard_Sather

13.2. Limits of Custom fields, Rules and Task templates within a bundle

do you have an actual number?

Thanks for updating that list!

[Richard_Sather]

Hi @Bastien_Siebman , as per notes above (too long to fit in the summary)

@Richard_Sather

13.2. Limits of Custom fields, Rules and Task templates within a bundle

The limits of these features respect the current limitations. Refer to 1.3, 2.1 & 4.1 above but also take note of @Arthur_BEGOU’s post here.

[Sarah_DeLena]

Is there a limit on how many people you can add to a single project? (other editors)

[lpb]

@Sarah_DeLena, I don’t think so.

Larry

[Richard_Sather]

Newly added:

8.4. Limit of 12 tabs of saved views in projects
No reference currently in the guide, but confirmed in the forum here.
You can add a total of 12 tabs of the same type; i.e. you can have up to 12 List views if you remove all other tabs such as Overview, Board, Timeline etc.

[Bastien_Siebman]

@Richard_Sather

1.5. Limit of 100+ (?) custom fields within a single task (under review)

Any news regarding this?