🔢 List of technical and data limitations in Asana

[Grigory_Krasovsky]

Thank you! I will have a look

[Richard_Sather]

Added 4.9 as reported here and here. Thanks @lpb!

@Richard_Sather

4.9. Limit of 30 Subtasks to calculate column function of custom fields

Vote here to increase
Once the 31st subtask is added to a task, the column function (Sum, Average, Count etc) the in List view of a project provides an error that the resulting value can no longer be calculated (as it did for up to 30 subtasks). This applies to all number-type custom fields such as numbers, percent, currency and time tracking. Additionally, if any sort is applied to the List view, the value of the subtasks no longer roll up as shown in the guide; instead only the value of the parent task is displayed.

[Phil_Seeman]

Hey @Richard_Sather,

Just reading through this post again, and one note regarding 4.2: it’s actually not as simple as stated here.

I’m told that the internal technical limit is “a maximum of 45 total dependents plus dependencies on one task”. However, in addition to this limit, there are some other limits in a few various parts of the Asana UI - these are not currently consistent with each other or with the “45 total” limit, unfortunately, and I don’t have a list of what all of those UI limits on dependents and dependencies are.

I’m told there is a backlog item for Asana developers to clean this up and make the dependents/dependencies limits consistent across the product, but I have no idea if or when that might happen.

[Richard_Sather]

Thanks for the update @Phil_Seeman ! I’ve rephrased 4.2 and linked to your post above… until this inconsistency gets ironed out.

@Richard_Sather

4.2. Limit of 30 - 45 dependencies linked to a single task

Vote here to increase
No reference currently in the guide. Currently this limitation is not consistent throughout Asana, as pointed out by @Phil_Seeman in his post below.

[Arthur_BEGOU]

Hi @Richard_Sather

A new one, maybe for your list

Goals
Maximum of 10 projects connected to a goal (or subgoal)

Remark: this concerns only the “contributing projects” connected to a goal with Automated progress, not the projects added as reference.

[Andrea_Mayer]

@Richard_Sather

1.3. Limit of 30 custom fields within a single project

This has now been increased from 30 to 100

Raising the per-project custom fields limit from 30 to 100+

Hi everyone! I’m happy to announce that we just increased the limit per project from 30 to 100 custom fields this update was launched yesterday and is available to all Premium, Business and Enterprise customers.

@Richard_Sather

[Richard_Sather]

Hey everyone, here are some updates just added:

1.3. Limit of 100 custom fields within a single project
(as a result, I need to look into 1.5 also)

4.10. Limit of collaborators within a task (?)

4.11. Limit of 2000 tasks with due dates for Critical Path in Timeline

12.1. Limit of 10 projects or portfolios connected to a Goal’s progress

12.2 Limit of 100 subgoals connected to a Goal’s progress

Thanks @Andrea_Mayer & @Arthur_BEGOU

[Arthur_BEGOU]

Hi @Richard_Sather

A very fresh one about Universal Workload

=> 300 tasks per person (for one level of zoom : days/week)

[Andrea_Mayer]

Something I wasn’t able to find in the above list and I stumbled across today is a limit of 1000 comments per task @Richard_Sather

[Richard_Sather]

@Andrea_Mayer , @Arthur_BEGOU , you two are on Keep them coming

I’m not sure what is more impressive; that Andrea reached 1000 comments in a task or that @Bastien_Siebman has over 300 tasks this month!

PS: 4.12 & 5.4 added

[Richard_Sather]

@Arthur_BEGOU , is it possible for you to easily recreate this limit within a Portfolio to test whether this also applies to Workload within a Portfolio (not just Universal Reporting)? Cheers

[Arthur_BEGOU]

Hi @Richard_Sather

I’ve tested it, and indeed, the same limit applies with “Workload within a Portfolio”.

[Richard_Sather]

Thanks @Arthur_BEGOU

5.4 updated

[Richard_Sather]

Updates to:
1.3. Limit of 100 custom fields within a single project
1.4. Limit of 100 custom fields within a single portfolio
1.5. Limit of 100+ (?) custom fields within a single task (under review)
5.3. Limit of 100 custom fields within a single portfolio

[Arthur_BEGOU]

Hey @Richard_Sather

You might want to take a look at my comment there about limits of Bundles

Standardize and scale processes across teams — with workflow bundles

Hi @Megan_Cook I’ve been in touch with the Product Manager of Bundles and this is what I’ve learned about limits : Limits on bundles per project: 5 And Limits of workflow features (rules, fields, etc): follows the limit per project I will quote him directly: For example, there is a maximum of 50 rules allowed per project right now. The bundle will respect the project’s limit. Here are a few scenarios of what it could look like: Scenario 1: A project has 40 rules an…

[Bill_Manley]

Amazing list - I wish I saw this a few months ago when we started building our Asana instance. Thanks @Richard_Sather !!

[Richard_Sather]

Thanks @Bill_Manley , glad you have found it useful!

As you can see, this post is turning into a community-built one… it wouldn’t be soooo long without the help of my friends @pforumleader @ambforumleader

And there’s more limitations coming soon…

[David_Nelson]

Hi @Richard_Sather, I’d like to express my appreciation for this article. Exceedingly helpful indeed! Thank you for your work on it and for keeping it up-to-date.

[Richard_Sather]

Thank you @David_Nelson , that’s very kind of you!

[Richard_Sather]

Raised limits:

4.1. Limit of 50 task templates within a single project (from 20 to 50)
8.3. Limit of 10 sorts and 10 filters in List & Board view (from 10 combined to 10+10 each)

Newly added:

4.13. Limit of 65,000 (approx.) characters in a task’s description
Thanks @Andrea_Mayer

13.1. Limit of 5 bundles added to a single project
13.2. Limits of Custom fields, Rules and Task templates within a bundle
Thanks @Arthur_BEGOU for these two.