📝 Improved Notes Early Access Program: Share Your Notes, Privately and Publicly!

English Forum News
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Hi everyone,

We are excited to announce the upcoming release of a powerful new enhancement that will transform the way you manage unstructured information and collaborate within Asana: Shareable Notes.

:memo: What is new for Notes?

Notes is a feature that already exists today within Asana, but only as a tab within Projects, Portfolios, and Teams. With this change, Notes will function as a first-class Work Graph Object (WGO), offering robust capabilities for both private and collaborative work:

  • Private Notes: Keep personal thoughts, drafts, and to-do lists entirely confidential.
  • Shareable WGO: Notes can be shared, edited, and accessed by collaborators just like Tasks or Projects.
  • Attach to Other WGOs: Link Notes to other core Asana objects, providing rich context to your workflow:
    • Projects
    • Portfolios
    • Teams
    • Tasks
  • Works with Asana AI: Use Notes with AI Chat, AI Teammates and Smart Statuses

:rocket: Join the Early Access Program and share feedback!

Before the full release, we are welcoming customers to try our Improved Notes for a limited Early Access program. We are looking for active customers to test the functionality, stress-test the sharing and AI capabilities, and provide feedback to ensure we’re building a product that best meets your needs. Bonus points if you’re already using Notes in your regular workflows or if you want to leverage Asana for text-related workflows. We want to invest more in Notes, and your participation will directly influence the Notes roadmap of features and enhancements we deliver to you!

:clipboard: How to Sign Up

If you are interested in being an early adopter and helping us refine Notes, please complete the following form → Shareable Notes - Early Access Beta Program Application

Note: This feature must be enabled for your entire domain.

The deadline to sign up is January 16, 2026.

:magnifying_glass_tilted_left: What to Expect

Upon successful enrollment in the Early Access program, we will:

  1. Estimated date to enable the Shareable Notes feature on your Asana domain by January 23, 2026.
  2. Send a follow-up email with detailed documentation on the new functionality and how to access it.
  3. Invite you to an exclusive Q&A session with the product team to walk through the feature and share initial thoughts. Details to come afterwards.

We appreciate your continued partnership and look forward to receiving your valuable feedback!

Thank you,
Nikko Mendoza
Product Manager

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Add Team to reference field options
Ability to create folders for files in projects, hover over file feature.
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Nikko – this sounds absolutely amazing! Filled out the form just now.

For me and for everyone else who may need some clarity, I’m assuming WGO is Work Graph Objects?

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Thanks for asking for the clarification! Yes, WGOs are Work Graph objects. Examples of those are Tasks, Projects, Portfolios, Goals, Users, Teams… and now Notes!

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I heard about this a little while ago and I’m really excited about it. I just filled out the form, and I’d love to be included in the Q&A session as well.

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Thanks for clarifying. I think the broad community, people outside of forum leaders and partners are unlikely to know the acronym or to even understand the term “Work Graph Object” so it was helpful for you to clarify.

Great exciting news!

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Hi @Nikko_Mendoza , sorry I’m jumping in with feedback before I’ve even gotten access :joy:, but I wanted to share something that would be really helpful for our team.

One feature we’d love to see for Notes is the ability to search within a note in the desktop app (like a true Ctrl+F / Cmd+F “find in note”). In the browser version, we can use the standard page find behavior, but in the desktop app we don’t have an equivalent “find” experience inside a note today.

As Notes become more powerful and we start storing more content in them, being able to quickly locate keywords, names, or sections will become pretty essential, especially for longer notes and shared documentation. Our org uses the desktop app heavily, so this would make a big difference for day-to-day usability.

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This is fantastic news! I’m a big user of Notes right now and have been anxiously waiting for this type of development. Filling out the form for early access now!

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Hahaha, I thought it was “What’s Going On”

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Hey @Nikko_Mendoza,

Notes will function as a first-class Work Graph Object (WGO)

Very cool!

Is there a plan to have API support for Notes, especially now that it’ll be part of the work Graph? I would love to be able to add support for it in my Flowsana integration, and I’m sure I won’t be alone in developers wanting to take advantage of this new object.

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We’re working on getting API support up in the next few sprints!

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🎉 AI Connectors turn your conversations into coordinated work in Asana!
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I’m really looking forward to it.
Many people have been asking for an expansion of Notes.(Introducing Project Notes!)

Work Graph Object Interesting.

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Thank you everybody for all the overwhelming excitement about our new feature! I’ll be reaching out to individuals who have signed up to offer times for an onboarding call.

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This sounds amazing! Great new feature, does this perhaps mean we are on a path for a better editor experience as well? I think toggle lists would be a great addition to the editor. Sadly, I was too late to the party on this one :smiling_face_with_tear:

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I realize I missed the deadline for this, but wondering if it is still possible to participate? I came out to the forum to look for a way to integrate Asana with Microsoft OneNote and I am finding there currently is not. I am wondering if these new features will solve my pain points. If I can’t become an early adopter, is there somewhere I can read more about the new features or see a demo?

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Hi everyone,

We’re expanding the Shareable Notes Early Access program and opening it up to more customers as we continue building toward GA!

Since launching EA, Notes are now first-class, shareable Work Graph Objects — no longer confined to project tabs — and can be attached across Projects, Portfolios, Teams, and Tasks. They’re searchable, AI-accessible, and available on mobile, making them a stronger foundation for collaborative work.

:rocket: What’s coming next

Over the next 6 months, Early Access participants will receive continued feature updates as we prepare for GA later this year. Upcoming investments include:

  • Trust upgrades: Reliable undo/redo and version restore for mission-critical work
  • Stronger collaboration: Real-time editing and inline comments
  • Smarter actioning: AI that summarizes content and converts Notes into Tasks to connect thinking directly to execution

If you want early access to these capabilities and the opportunity to shape the roadmap, we’d love your participation.

:clipboard: How to join
Complete the form here → Shareable Notes – Early Access Application

(Note: This feature must be enabled for your entire domain and we will need approval from a Super Admin or Admin if a Super Admin doesn’t exist before we can enable .)

Thanks for partnering with us as we continue evolving Notes into a trusted, collaborative, and execution-ready experience inside Asana.

— Garrett

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