Impossibility of permission (view, edit only task you are assignee or collaborator in) settings for Projects

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Hi,

I’m new in Asana and really impressed of major functionality and usefulness. I’m experienced user and tried a lot lot - Asana really the best

I’m started to integrate Asana with my company infrastructure and find the important limits about permissions

I have for example Logistic Department, Marketing Department, Finance Department and IT Department which collaborate with all the company employee .

I did Asana Projects for each department, for example for Marketing one

Employee inside the different company structure department shouldn’t see all the task in Marketing Project, because it’s can be created from different company departments and sometimes have some confidential information + so much task can disorient each employee

And the role inside project: “Can view only task they are assigned or collaborated” - perfect solution… but it is not :-(((

Ok, I read a lot and understand Asana philosophy: “in the project all together” - ok, I even ready to adopted it just want to make general view with only tasks employee assignee or collaborate in… just for not disorganize people with a lot of task they are not involved from the main Project list… And … and… - this is impossible too. Filter have only Assignee or Created options and don’t have “collaborator” options at all…

Oh my gosh…

All the options: don’t include into project, but make collaborator for specific employee doesn’t seems useful - employee doesn’t see these task nowhere. Ok, you can force to make advance search starring with “tasks where I’m collaborator” options - but in that case you doesn’t see project moving between chapters in Projects and even can’t realize which tasks to which project (because project name doesn’t seeing in that case), no extra fields and etc…

Means the only options multiply the Marketing project for example for each team inside company … but it will be like headache for Marketing and for IT support, because you should copy all the rules you are using inside project, multiply any improvements and changing you are doing inside the project structure to all projects, and jump between project when you need to find topic…

Just curious - it’s philosophy or? Because seems like it’s very important option for many users, but no one do it for many years, principal Asana position?

Thank for your attention

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Welcome, @Michail_O,

I think usually folks resolve this with multi-homing, either by rules automatically in each department’s project, or users can do so themselves manually. Or with saved advanced search results views.

You could see if there’s a Product Feedback thread already to gauge how problematic this is for others.

Thanks,

Larry

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Hi, Larry

Appreciated much for your answer.

Yes, I’am already checked main solutions for and, as you said, mostly is only Advance search

But it looks very useless comparing with the Project functionality… Lot of restrictions, very short information, even you can’t know in which project this task is

For sure if system works for years and everyone is happy and I’m just coming now with my “50 cents” - looks like I’m not understand something maybe.

But sounds strange for me :-((( And I should cut off most plans I have for integrations

For example: Delivery Dep.

We need Project where employee create task for delivery some things with Address and Phone and Contacts and after they should see how this task is moving trough chapters
“Accepted” “Started” “On the way” “Delivered” and etc

But we can’t share this Project for whole company open, because sensitive data…

And employee who order this is definitely not “Assignee” he/she is Collaborator and Assignee is he/she from Delivery Dep., means I even can’t filter Project for employee by Assignee and for Collaborator - not filter option at all…

And again: Just one option/role: “Member can add and see only tasks he/she Assignee or Collaborator” solve all these problems in a minute

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