After months in testing different approaches with different teams, I would like to share my personal view on how I am making asana works for different teams and which strategies worked best.
I feel that asana’s flexibility is amazing and I believe that if you want asana to succeed you need to have a method in place. As an early adopter I love to try new solutions, tasks/subtasks, boards, projects and so on. However, when you involve a team which is not as excited about organisation and project management, you need to have decided for one strategy. (you as asana leader).
Do you believe in using many subtasks or many projects? Do you use normal projects or boards? Tags or Custom Fields? You can do everything, but your users need to know how to do one thing.
Don’t play guinea pig with them
Alas, am going to repeat myself saying that you need to give the asana users a method. I have seen in many users the fact that if they don’t start managing their tasks every day, they will soon be snowed under. The My Tasks is the most important functionality of asana, and the way you manage it is absolutely central to a successful asana implementation.
My personal preference go for a GTD based approach: every evening/morning I plan my day. What’s Important (long term goals) VS What’s urgent (short term goal). Pick 3/6 tasks for Today, keep a dozen in Upcoming and hide everything else using a deadline to have those tasks pop up. Clarity is my key, but whatever method you use, make sure to make it become a habit!
I have been using asana for at least five years, and nothing gave me more success in introducing it to various teams that making it simpler for user to use it. If you are championing asana in your company, you need to train the users to make the most out of asana in a way that fits in with every user’s style. Keep a company-wide approach and help users to find their flow in the My Tasks.
Any feedback much appreciated!