How do merge two teams?

We have an organization-wide Master Calendar in Asana that we would like to pull into our intranet. We followed the instructions located here to sync to a Google Calendar, but when we pull it onto our Wordpress Intranet site, none of the events are displayed because the tasks are locked down within our organization in Asana. How do we get these tasks/events to be displayed on our Intranet?

The Intranet itself will be locked down to users only in our own organization, so we don’t really want to share the events with the world, but we want them to display on the intranet website.

Any ideas?

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I am surprised, I would believe that once you sync that calendar with Google Calendar, you would be able to give access to that calendar to anyone. Don’t you? :thinking: Maybe @Julien_RENAUD you have some idea?

We thought so, too. The calendar in Google is public, so anyone should be able to see it, but since the events are linked to Asana (it’s a feed, not a copy), then they aren’t visible due to permissions (I assume).

@Marie can you confirm that is the case?

Hi all,

It is indeed possible to sync your project with Google, but although you can link you Google Calendar to your Wordpress Intranet site, Asana tasks won’t carry over in your Intranet site.

I’m not a Wordpress expert, but you may be able to connect it with your Asana using Zapier or another 3rd party integration?

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@Marie will using a zap actually show tasks to our entire team?

Here’s a visual of what we want to do.

Hey,

Asana tasks are synced by adding a new calendar to your own. Meaning, the events are not shared because it’s a separate calendar. It’s not an Asana-issue, but rather a Google function.
I guess your goal is to add several Asana-users tasks into one calendar, which still would create different calendars shared within your own (or the calendar used.

I don’t quite follow your integration with Zapier there, @Peter_Turgeon.

There’s a few ways to do it, and Zapier could definitely be used.

  1. Sync all Asana boards to one main calendar.
  2. Add each of those specific Asana event calendars to Zapier
  3. Sync to a collaborate calendar to collect all tasks in one place.

-or-

  1. Same as above
  2. Add event emails (remember to include full day events)
  3. Have Zapier trigger on the e-mails and create calendar events from that.

I don’t quite see the point of this, but I’m sure you have your reasons.
The calendar tool or report function within Asana could achieve similar results.

These are the different calendars I’m currently using, each one having their own sharing settings and unique ID’s.

Alternatively, find a better way to integrate Google Calendar to your site, where you can choose which calendars to displays (that the account has access to).

Let me know if anything was unclear.

All the best
/A

Any more insights on this from the Asana side @Marie? We have a similar scenario only we’re needing to make a project calendar (and custom fields from the tasks) visible inside a Sharepoint intranet. We could create an additional calendar for our Sharepoint site to link to Asana I believe, but the permission on the tasks seems to be a problem there as well.

We tried to use the Teams tab approach and adding a “Website” for viewing the project from Asana, but this effectively iFrames the entire app into the tab, and requires authentication at the viewer level and not just the admin who setup the tab. Shame.

did you manage to make any progress on this as we are looking at the same thing ? any advice would be greatly appreciated

Not sure why this was marked as solved as it doesn’t address the main goal, which is to make the Asana calendar viewable within the organization.

Currently, the only way to see the calendar is to have an Asana account, which is prohibitive to external stakeholders who will not use the platform in any other way except to see the calendar.

Ideally, the calendar link should be accessible to anyone within the organization without them needing to create a separate Asana account, and using SSO to verify they are in fact part of the organization.

What about read-only views @Lucho_Soto ? It doesn’t solve your need?
(it does have a limit of 100 items 🔢 List of technical and data limitations in Asana)