Welcome to the Asana Community Forum @Ishtar_Saiyady!
You could set up projects per states with steps to check/complete as sections and also use project and task templates so you can basically set up the different checklists / action steps based on the state.
You could also create a single-select custom field with all states as options and them based on the selection a rule will add all relevant action steps as tasks or subtasks.
You can find a lot of info and use cases in the Asana guide and also here in the forum.
One similar example of compliance tracking has been shared here.
More helpful info:
Manage your nonprofit's fundraising event planning and digital campaign efforts with Asana, Nonprofit grant tracking and pipeline | Product guide • Asana Product Guide, Nonprofit fundraising campaign | Product guide • Asana Product Guide
I hope that helps