Feature Request: Improve Recurring Task Automation in My Tasks

English Forum Ask the Community
1

I use My Tasks with custom sections to manage my workload. One section is All Tasks for future work, and another is Today for items that need my attention now.

I have an automation rule that successfully moves tasks from All Tasks to Today when they become due. This works well for both one-time and recurring tasks.

The challenge occurs with recurring tasks:

  1. A recurring task is manually organized in All Tasks until it is due.
  2. When the due date arrives, a rule moves it to Today.
  3. I complete the task from the Today section.
  4. Asana generates the next recurring occurrence with the correct future due date.
  5. However, the newly created occurrence remains in the Today section even though it is not due today.

As a result, future-dated recurring tasks accumulate in the Today section. To keep my workflow organized, I must manually move each newly generated recurring task back to All Tasks after completing the current occurrence.

Suggested Enhancements

  • Allow automation rules to run against newly generated recurring task occurrences.
  • Add rule conditions such as:
    • Due date is not today
    • Due date is in the future
    • Due date is after today
  • Add an option for recurring tasks to be placed in a designated section when the next occurrence is created.
  • Allow users to define a default section for future recurring occurrences.

Benefit

This would allow recurring tasks to automatically return to a planning section (such as All Tasks) after completion and only appear in Today when they are actually due. This would eliminate manual task movement and create a more reliable workflow for users who organize My Tasks with sections and automation.

2

@Victoria_Wilkerson,

This feature already exists, presuming that you can make your All Tasks section the last section in your My Tasks (or maybe it is already).

Click your profile image > Settings > Hacks, then toggle on the middle option shown below:

image
image2024×858 103 KB

Does that resolve your issue?

Thanks,

Larry

3

Hello,

I did toggle this and tested it. The reoccurrence is still generating the new task in the top section where it was marked complete.

Any ideas?

Thanks,

4

I just tried and couldn’t replicate that, and I’ve been using it for years successfully. For me, marking a recurring task complete while in any section generates the new recurrence in the last My Tasks section.

Any chance you’re doing this in a project and not My Tasks? I can’t think of anything else, so if not, Try these troubleshooting steps, then please create a support ticket: see How to contact Asana Support.

Thanks,

Larry

5

To clarify,

I have a project that has all my personal work tasks.

I have a section for “Today”, “Completed” and “All Tasks”.

I already have a rule that when I complete a task, that task is moved to my “Completed” section and a rule that when a task is due today, it moves it from “All Tasks” into my “Today” section. However, the reoccurrence populates in the “Today” section where I have completed the task. I then have to manually move those tasks back into the “All Tasks” section.

Thanks,

6

@Victoria_Wilkerson,

The title you gave to this topic is “Feature Request: Improve Recurring Task Automation in My Tasks” so that’s why I replied as I did.

The behavior you described is expected.

There’s a long-standing request in English Forum > Product Feedback that you can vote for and add your use case.

To avoid confusion, I’ll close out this topic.

Thanks,

Larry

7

I just started having this issue today. Been using Asana for many years. And before today, whenever I marked a recurring task as complete on the My Task page, it would go back to my top section (I’ve called it recently assigned) on My Tasks. Now, all of a sudden, when I mark a recurring task as complete, the new one that’s generated for the next recurring date stays right where the old one used to be.

This is totally messing up my flow because, like the original poster, I have a “today” list of stuff that Asana automatically floats up for me.

8

Please refer to this.