Team Templates are nice, but what really makes our workflow powerful is being able to create custom templates for tasks that I can duplicate over and over again - standard description + subtasks.

@Rashad_Issa While not being a task template per se, [Sendana Add]https://www.sendanatools.com/ may be able to facilitate what your are trying to do. Currently it is limited to one layer of subtasks but you can build a project with the one tasks and subtasks in it and Sendana Add gives you the option of add Tasks only or Creating A New Project. Adding this master task as long as subtasks do not exceed one level (for the time being) will be added to your target Project. You can save as many CSV files as you want and examples are ready to download at the hosted site.

Hi, Can you please consider adding the functionality of allowing you to push any changes made to a project template out across all projects created originally using this template? Cheers.

That promise to be one hell of a development challenge. What if someone removed a task that changed, do you add it again? What if someone was fine with the original task name and you change it in the template? What if you remove a task in the template, don’t you think people would get angry to have tasks disappearing? I am not sure miroring the template is a good idea. Warning any template user on the other hand why not… What do you think?

I have created a custom project template and now I am using this template with a few projects. If I want to update something in the template itself, how do I get it to update the projects that are using that template?

You don’t, that is not possible. I thought about it and this is hard to wrap your head around the concept because you might not always want to have the changes propagate. This is a tough one, my guess is that Asana will probably never go this way… Bastien Asana Certified Pro, consultant, author and developer

My team has created a project template that we copy for each new project that follows the same exact steps (we have MANY projects that follow the same steps). Over time, the template changes, so we have to go into each individual project and manually update, which takes a lot of time and creates a lot of issues since our teams have so many contributors. We might have anywhere from 10-30 projects open at one time, and they each contain several dozen tasks. Outdated projects has become a real problem. Would it be possible (if this already exists, please smack me) to be able to push project updates from one project (used as a template) to another (live)? The way I see it working is this: When a template’s task’s description is changed (or subtasks are added, etc.), the UI gives an option to push changes to other projects (which I can select from). When I push, the live project is changed to include the updates. I’d have the option to view each affected task’s description pre-change, just like I can do now. Thoughts?

Thank you so much for your feedback @Josh_A! We already have a thread on this topic in the Forum, so I have gone ahead and merged your post to consolidate feedback on this topic. Feel free to add your vote to this main thread by hitting the “Vote” button at the top of the thread. :slight_smile:

I too wish this were a possibility. While I understand the complexity of this type of functionality, it would save an immense amount of time for me and my team. We have over 100 projects separated into different teams that all follow a set of 6 complex templates. It’s extremely time consuming that once we make a change in our process (which happens frequently) that I have to spend weeks manually updating each project. Here’s some suggestions for possible workarounds that I see people mentioning as to why this would be near impossible: Have overwrite settings in the template. i.e: Set which fields/attributes are to be overwritten/replaced for tasks with existing info Have a note in the that any existing information or tasks in the existing projects will not be removed Basically check if fields or attributes exist. If they don’t, add them; if they do, overwrite or skip them based on selected preferences. Again, I understand this functionality is more complex than it sounds, but it would literally chop days of work off my plate every month. I’m sure it would for many others as well, this is a feature that doesn’t exist in many PM tools and would be a HUGE differentiator as far as I can tell.

I know this has not been talked about for a year, but here’s a spin. We have existing projects for customers and they would like now do a new website. Is there a way to take a template and the associated tasks and have them appear in an existing project? I’d prefer to not open a new project, and keep all of the tasks under the same client project - if possible. Thank you! Eric

Custom Task Templates

Asana Community Product Ideas Features Launched

Marie 17 August 2018 07:29 86

Hi guys, I’m merging this thread with Push project template updates to existing projects to gather feedback, feel free to add your vote on this main thread!

Topic		Replies	Views
Introducing templates, for Tasks! Product Updates	65	17119	12 October 2021
How to create templates for tasks Ask the Community tasks , templates	64	22300	21 February 2021
Make Task templates available to other projects (Task templates library) Features Launched tasks , templates , launched	169	27360	11 March 2025
Custom Template Ask the Community templates	27	18605	11 July 2017
Push project template updates to existing projects Features Launched templates , launched	41	10474	21 May 2024

Custom Task Templates

Related topics