I’m looking for advice on handling a content calendar use case:
Example: I have a request to highlight a student award. After discussing with my team, we’ve decided to create the following content:
A video interview with the student
A blog article
Promotion of both via LinkedIn and Instagram
My inclination is to create one main task, like “Promote John Doe’s Award,” with subtasks for each piece of content. However, since each piece will be posted on a different date, subtasks won’t appear individually on the calendar view.
Does anyone have an efficient way to handle this without creating separate main tasks for each item? Or is it best to create a task for each channel since the content will go live on different dates?
If you use the subtasks approach, then open a subtask in the task detail pane and type Tab+P, you can add that subtask to the same project the parent task is in (in any section you want, even “Hidden Subtasks” which you can default to collapsed, if you prefer. This will make the subtask simultaneously appear as a subtask and a top-level task, which will cause it now to appear in the project’s Calendar, Timeline, etc.
Further discussion of Editorial Calendar workflows really depends on each team’s workflow and unique needs and I help clients with these things in consulting engagements, as do other Asana partners here.